Personal Assistant to Managing Director.

Greenspaceherbs; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Greenspaceherbs in Bengaluru seeks a highly organized Personal Assistant to the Managing Director who can provide high-level administrative and executive support. The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication between the MD and internal/external stakeholders.

The candidate should have strong MS Office skills, excellent communication, and the ability to liaise with internal teams and external partners.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Experience supporting senior leadership or executives is preferred.
• Strong organizational and time-management capabilities.

Responsibilities

• Manage the Managing Director's calendar, appointments, and daily schedule efficiently.
• Coordinate meetings, conferences, and travel arrangements (domestic and international).
• Prepare reports, presentations, and business correspondence on behalf of the MD.
• Handle confidential documents and sensitive information with discretion.
• Act as a point of contact between the MD and internal departments or external partners.
• Maintain records, files, and documentation related to executive activities.
• Track important tasks, follow-ups, and deadlines for the MD.
• Organize board meetings, management meetings, and minutes of meetings (MOM).
• Screen phone calls, emails, and other communications for the MD.
• Assist in planning events, business meetings, and official visits.

Skills

Calendar management

Meeting coordination

MS Office

Confidential information handling

Stakeholder communication

Education

Bachelor’s degree in Business Administration, Management, or related field

Tools

MS Office

Job description

Job Summary:

We are seeking a highly organized and proactivePersonal Assistant to the Managing Director who will provide high-level administrative and executive support. The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication between the MD and internal/external stakeholders.

Key Responsibilities:

• Manage theManaging Directors calendar, appointments, and daily schedule efficiently.
• Coordinatemeetings, conferences, and travel arrangements(domestic and international).
• Preparereports, presentations, and business correspondenceon behalf of the MD.
• Handleconfidential documents and sensitive informationwith discretion.
• Act as apoint of contactbetween the MD and internal departments or external partners.
• Maintainrecords, files, and documentationrelated to executive activities.
• Trackimportant tasks, follow-ups, and deadlinesfor the MD.
• Organizeboard meetings, management meetings, and minutes of meetings (MOM).
• Screen phone calls, emails, and other communications for the MD.
• Assist inplanning events, business meetings, and official visit.

Required Skills & Qualifications:

• Bachelor’s degree inBusiness Administration, Management, or related field.
• 58 years of experienceas a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
• Strongorganizational and time management skills.
• Excellentcommunication and interpersonal abilities.
• Proficiency inMS Office (Excel, PowerPoint, Word, Outlook).
• Ability to handleconfidential information with integrity.
• Strongmultitasking and problem-solving skills.
• Professionaletiquette and presentation skills.

Preferred Skills:

• Experience working withsenior executives / CXO level leadership.
• Goodcoordination and follow-up skills.
• Ability to work in afast-paced corporate environment.

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