Executive Assistant To Managing Director

AIS business solution; Gurugram District, Vadodara; On-site; INR 600,000 - 900,000; Full time

Job summary

AIS business solution is seeking an Executive Assistant to MD in the Gurugram/Vadodara area. The role focuses on managing the MD's calendar, handling correspondence, and preparing reports and presentations for strategic initiatives.

Ideal candidates will have a Bachelor's degree in a related field, proven experience in executive administration or project management, and strong organizational skills. Night shifts may be required, and proficiency with Microsoft Office and Google Workspace is

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in executive administration, project management, or a similar role.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in using office productivity tools (Microsoft Office, Google Workspace, etc.).
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills and attention to detail.
• Willingness to work in Night Shifts.

Responsibilities

• Act as the primary point of contact for the MD, managing communication and correspondence.
• Organize and maintain the MD's schedule, ensuring optimal time management and prioritization of tasks.
• Prepare and review documentation, reports, and presentations for the MD.
• Coordinate and oversee various projects and initiatives within the MD's purview.
• Collaborate with cross-functional teams to ensure project milestones are met and initiatives are executed effectively.
• Provide regular updates on project statuses and elevate issues as necessary.
• Schedule and organize meetings, ensuring all necessary materials are prepared in advance.
• Facilitate communication between the MD and internal/external stakeholders.
• Record and distribute meeting minutes, as needed.
• Manage confidential information with discretion and integrity.
• Organize and maintain documentation related to the MD's responsibilities.
• Conduct research and prepare briefs on relevant topics as requested.
• Arrange domestic and international travel for the MD, including logistics and accommodations.
• Prepare detailed itineraries and ensure all travel arrangements align with the MD's preferences and business requirements.

Skills

Executive support

Project coordination

Communication

Organization

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Executive Assistant to MD

Location: Gurugram/Vadodara

Overview:

We are seeking a highly organized and proactive individual to fill the role of Executive Assistant MD. The ideal candidate will be responsible for managing various administrative activities and coordinating projects and initiatives within the MDs workspace. This role requires a keen attention to detail, exceptional organizational skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

Administrative Support

• Act as the primary point of contact for the MD, managing communication and correspondence.
• Organize and maintain the MD's schedule, ensuring optimal time management and prioritization of tasks.
• Prepare and review documentation, reports, and presentations for the MD.

Project and Initiative Management

• Coordinate and oversee various projects and initiatives within the MD's purview.
• Collaborate with cross-functional teams to ensure project milestones are met and initiatives are executed effectively.
• Provide regular updates on project statuses and elevate issues as necessary.

Meeting Coordination

• Schedule and organize meetings, ensuring all necessary materials are prepared in advance.
• Facilitate communication between the MD and internal/external stakeholders.
• Record and distribute meeting minutes, as needed.

Information Management

• Manage confidential information with discretion and integrity.
• Organize and maintain documentation related to the MD's responsibilities.
• Conduct research and prepare briefs on relevant topics as requested.

Travel Coordination

• Arrange domestic and international travel for the MD, including logistics and accommodations.
• Prepare detailed itineraries and ensure all travel arrangements align with the MD's preferences and business requirements.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in executive administration, project management, or a similar role.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in using office productivity tools (Microsoft Office, Google Workspace, etc.).
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills and attention to detail.
• Willingness to work in Night Shifts.