Executive Assistant To Managing Director

Naukri E-hire; Kolkata District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Naukri E-hire is seeking an experienced Executive/Personal Assistant to support the Managing Director. The role involves managing calendars, coordinating meetings, handling confidential communications, and preparing essential reports and presentations.

You will interact with senior management, clients, and external stakeholders, ensuring high standards of discretion, organization, and professional conduct.

Qualifications

• Executive/Personal Assistant experience to MD/CEO/Senior Executive.
• Excellent English communication and presentation skills.
• Strong MS Office proficiency (Excel, PowerPoint, Outlook).
• Confidentiality and discretion in handling sensitive information.
• Ability to manage multiple priorities and meet deadlines.
• Professional, presentable demeanor.
• Experience with senior management, clients, and external stakeholders.

Responsibilities

• Manage MD calendar, meetings, appointments, schedules, and travel arrangements.
• Handle confidential emails, correspondence, communications, and documentation.
• Prepare reports, presentations, MIS, meeting agendas, and minutes of meetings.
• Coordinate effectively with senior management, clients, business associates, and external stakeholders.
• Track and follow up on MD’s instructions, action points, commitments, and deadlines.
• Organize and coordinate business meetings, events, conferences, and travel itineraries.
• Maintain accurate records, files, documents, and confidential information.
• Provide comprehensive executive and administrative support to the MD.
• Ensure timely follow-up and coordination across departments on matters assigned by the MD.
• Handle multiple tasks and priorities efficiently while maintaining accuracy and professionalism.
• Maintain a high level of confidentiality, discretion, integrity, and professional conduct.

Skills

English communication

MS Office

MS Excel

PowerPoint

Outlook

Coordination

Time management

Discretion

Multitasking

Attention to detail

Stakeholder liaison

Education

Graduate degree

Job description

Role & responsibilities

• Manage the Managing Directors calendar, meetings, appointments, schedules, and travel arrangements.
• Handle confidential emails, correspondence, communications, and documentation.
• Prepare reports, presentations, MIS, meeting agendas, and minutes of meetings.
• Coordinate effectively with senior management, clients, business associates, and external stakeholders.
• Track and follow up on the Managing Director’s instructions, action points, commitments, and important deadlines.
• Organize and coordinate business meetings, events, conferences, and travel itineraries.
• Maintain accurate records, files, documents, and confidential information.
• Provide comprehensive executive and administrative support to the Managing Director.
• Ensure timely follow-up and coordination across departments on matters assigned by the MD.
• Handle multiple tasks and priorities efficiently while maintaining accuracy and professionalism.
• Maintain a high level of confidentiality, discretion, integrity, and professional conduct at all times.

Candidate Profile

• Female Graduate with 5–10 years of relevant experience as an Executive Assistant / Personal Assistant to an MD, CEO, Director, or Senior Executive.
• Excellent English communication and presentation skills, both verbal and written.
• Strong working knowledge of MS Office, MS Excel, PowerPoint, and Outlook.
• Excellent coordination, follow-up, organizational, and time-management skills.
• Professional, well-groomed, confident, and presentable personality.
• Ability to handle confidential and sensitive information with complete discretion.
• Strong multitasking abilities with excellent attention to detail.
• Ability to work under pressure and manage multiple priorities effectively.
• Experience in dealing with senior management, clients, business partners, and external stakeholders will be preferred.
• Should demonstrate maturity, professionalism, ownership, and a proactive approach to work.