Executive Assistant To Managing Director

TeamLease; Bengaluru; On-site; INR 3,000,000 - 4,200,000; Full time

Job summary

TeamLease in Bengaluru is seeking an Executive Assistant to the Managing Director to provide strategic business support and high-level administrative leadership. You will handle MIS analysis, reporting, and coordination with senior stakeholders to enable informed decisions.

The role requires 8–15 years of experience supporting CXOs, with a background in automobile, manufacturing, consulting, or large corporate groups.

Qualifications

• Graduate or postgraduate qualification in Business Administration, Management, Commerce or a related discipline.
• 8–15 years of relevant professional experience.
• Demonstrated experience supporting a Managing Director, CEO, Chairman, Founder or senior CXO.
• Experience in executive assistance with MIS reporting, business analysis, project coordination, strategy support and management reporting.

Responsibilities

• Executive and calendar management for the MD, including meetings, travel and priorities.
• MIS, reporting and business analytics: develop and analyse MIS and KPI dashboards.
• Prepare executive and Board presentations, briefing notes and management reports.
• Coordinate with CXOs, business heads and external stakeholders for smooth information flow.
• Maintain confidentiality and manage action trackers; escalate delays when needed.
• Coordinate strategic projects and ensure timely execution across departments.
• Support office operations, events and vendor coordination as required.

Skills

Executive support

Calendar management

Stakeholder coordination

MIS reporting

KPI dashboards

Business analytics

Education

Graduate or postgraduate in Business/Management/Commerce

Tools

MS Excel

Pivot Tables

VLOOKUP

XLOOKUP

Power Query

PowerPoint

MS Word

Outlook

Job description

Designation: Executive Assistant to Managing Director

Function: MD Office / Executive Management

Reporting To: Managing Director

Location : Bangalore

Experience Required: 8-15 years

Preferred Industries: Automobile, Manufacturing, Consulting, Corporate Office or Large Business Groups

Work from office

Monday to Friday : 9:15am - 6:15pm

Saturday : 9:15am - 1:15pm

The Executive Assistant will serve as a strategic business support partner to the Managing Director, providing high-level executive assistance, business reporting, MIS analysis, stakeholder coordination and administrative leadership.

The role requires strong business acumen, exceptional analytical and communication capabilities, and the ability to manage multiple high-priority assignments with accuracy, discretion and complete confidentiality.

Key Responsibilities

1. Executive and Calendar Management

• Manage the MDs calendar, meetings, appointments, correspondence and daily priorities.
• Organize domestic and international travel, including itineraries, accommodation and meeting schedules.
• Coordinate leadership meetings, business reviews, corporate events and executive engagements.
• Screen and prioritize communication, requests and matters requiring the MDs attention.

2. MIS, Reporting and Business Analytics

• Develop, consolidate and analyse MIS reports, business-performance reports, sales dashboards and KPI trackers.
• Prepare management summaries highlighting key trends, achievements, deviations, risks and pending actions.
• Ensure accuracy, completeness and timely submission of reports to the MD.
• Use advanced Excel tools to analyse business information and create meaningful dashboards.
• Improve reporting processes through automation, standardization and stronger documentation practices.

3. Executive and Board Presentations

• Prepare high-quality executive presentations, Board presentations, business reports and management-review decks.
• Convert complex business information into clear, concise and decision-oriented summaries.
• Support the MD with briefing notes, business proposals and executive communications.
• Coordinate with functional teams to collect and validate data required for management presentations.

4. Stakeholder Coordination

• Act as the primary coordination point between the MD, Business Heads, CXOs and external stakeholders.
• Facilitate smooth communication and information flow across departments.
• Coordinate with clients, vendors, consultants and other business partners whenever required.
• Maintain professional relationships with senior internal and external stakeholders.

5. Leadership Meeting and Action Tracking

• Prepare agendas, briefing documents and supporting information for leadership meetings.
• Record and circulate accurate Minutes of Meetings.
• Maintain action-item trackers with clear responsibilities and deadlines.
• Follow up with Business Heads and functional teams to ensure timely closure of agreed actions.
• Escalate delays, dependencies and critical issues to the MD appropriately.

6. Strategic Project Coordination

• Coordinate strategic and cross-functional projects assigned by the MD.
• Monitor project milestones, timelines, dependencies and deliverables.
• Prepare periodic progress updates and management reports for the MD’s review.
• Work with different departments to ensure alignment and timely execution of strategic priorities.

7. Documentation and Confidentiality

• Maintain confidential records, agreements, reports and corporate documents.
• Draft professional emails, letters, business proposals, MoMs and executive communications.
• Ensure appropriate filing, version control and accessibility of important documents.
• Handle sensitive business and employee information with complete confidentiality and integrity.

8. Administration and Office Coordination

• Support vendor coordination, facilities management, office operations and executive engagements when required.
• Coordinate leadership visits, conferences, corporate events and official meetings.
• Ensure the smooth and professional functioning of the MD Office.
• Introduce process improvements and documentation standards across executive-office activities.

Mandatory Skills and Competencies

Technical Skills

• Advanced MS Excel, including:
  • Pivot Tables
  • VLOOKUP and XLOOKUP
  • Power Query
  • Dashboards and charts
  • Data analysis and report automation
• Advanced PowerPoint skills for executive and Board-level presentations.
• Strong working knowledge of MS Word and Outlook.
• Strong capability in MIS reporting, business analytics and KPI management.

Behavioural and Business Competencies

• Strong business acumen and analytical thinking.
• Excellent written and verbal communication.
• Ability to engage confidently with CXOs and senior leadership.
• Strong stakeholder-management and cross-functional coordination skills.
• Exceptional planning, organization and attention to detail.
• Strong follow-up and execution orientation.
• Ability to manage multiple priorities and tight deadlines.
• Sound judgment, maturity and problem-solving ability.
• High level of integrity, discretion and confidentiality.
• Willingness to support the MD’s schedule and travel requirements when necessary.

Education and Experience

• Graduate or postgraduate qualification in Business Administration, Management, Commerce or a related discipline.
• 8–15 years of relevant professional experience.
• Demonstrated experience supporting a Managing Director, CEO, Chairman, Founder or senior CXO.
• Experience in executive assistance combined with one or more of the following:
  • MIS reporting
  • Business analysis
  • Project coordination
  • Strategy support
  • Management reporting
• Prior experience in automobile, manufacturing, consulting, a corporate office or a large business group will be preferred.

Key Performance Indicators (KPI)

Performance in this role will be assessed against the following parameters:

• Accuracy and timely submission of executive reports and MIS.
• Effective management of the MD’s calendar, meetings and priorities.
• Timely follow-up and closure of leadership action items.
• Quality and clarity of Board presentations and management reports.
• Accuracy of dashboards, KPI trackers and business information.
• Responsiveness and effectiveness of stakeholder coordination.
• Progress and timely execution of strategic projects.
• Improvement in reporting efficiency, automation and documentation standards.
• Confidentiality, discretion and professional conduct.
• Overall efficiency and effectiveness of the MD Office.

Ideal Candidate Profile

The ideal candidate will be an accomplished Executive Assistant who can operate beyond traditional secretarial responsibilities. The individual should combine executive assistance, advanced MIS and analytical capability, business coordination, stakeholder management and strong execution follow-through.

The candidate must be capable of understanding business priorities, converting data into meaningful management insights and ensuring that decisions and action items from the MD’s office are executed across functions.