Personal Assistant To Managing Director

Evos Buildcon; Khordha; On-site; INR 450,000 - 650,000; Full time

Job summary

Evos Buildcon is seeking a dedicated Personal Assistant to support the Managing Director with daily scheduling, travel coordination, and comprehensive administrative duties in Odisha. The role requires coordinating domestic and international travel, preparing the MD for meetings, and ensuring smooth execution of personal and official commitments.

You will liaise with internal teams, clients, and external stakeholders, handling confidential information with discretion and professionalism, while

Qualifications

• Graduate in any discipline.
• Experience as Personal/Executive Assistant supporting senior management.
• Experience in Real Estate, Construction, Corporate, or Hospitality beneficial.
• Willingness to travel frequently as per business requirements.

Responsibilities

• Manage the Managing Directors daily schedule, appointments, meetings, and important engagements.
• Coordinate domestic and international travel arrangements, including transportation, accommodation, itineraries, and logistics.
• Ensure the MD is well-prepared for meetings, travel, and official commitments.
• Manage changes in schedules and last-minute travel requirements efficiently.
• Accompany the MD during official travel, business meetings, site visits, and important engagements whenever required.
• Coordinate accommodation, transportation, local travel, and other logistical requirements.
• Provide end-to-end support during official visits and travel assignments.
• Ensure smooth execution of personal assignments and administrative requirements.
• Handle confidential personal and official correspondence with professionalism and discretion.
• Coordinate with internal teams, senior management, clients, consultants, and external stakeholders.
• Manage communication and follow-up on behalf of the Managing Director when required.
• Ensure timely coordination and closure of important assignments.
• Provide comprehensive administrative and personal support to the Managing Director.
• Manage urgent tasks, priority assignments, and last-minute requirements efficiently.
• Monitor important commitments and ensure timely follow-up.
• Assist in the smooth day-to-day functioning of the MDs Office.
• Maintain complete confidentiality in all personal, professional, and business-related matters.
• Handle sensitive information and documents with the highest level of discretion.
• Demonstrate professionalism, reliability, flexibility, and sound judgement at all times.

Skills

Personal Assistant

Calendar Management

Travel Itinerary

Travel Coordination

Accommodation & Transport

Executive Support

Stakeholder Coordination

Confidentiality

Follow-up Skills

Multitasking

Problem-Solving

Communication Skills

MS Office

Urgent Requests

Professionalism

Education

Graduate

Tools

MS Office Suite

Job description

Key Roles & Responsibilities

Schedule & Travel Management

• Manage the Managing Directors daily schedule, appointments, meetings, and important engagements.


• Coordinate domestic and international travel arrangements, including transportation, accommodation, itineraries, and logistics.


• Ensure the MD is well-prepared for meetings, travel, and official commitments.


• Manage changes in schedules and last-minute travel requirements efficiently.

Travel & Personal Assistance

• Accompany the MD during official travel, business meetings, site visits, and important engagements whenever required.


• Coordinate accommodation, transportation, local travel, and other logistical requirements.


• Provide end-to-end support during official visits and travel assignments.


• Ensure smooth execution of personal assignments and administrative requirements.

Communication & Coordination

• Handle confidential personal and official correspondence with professionalism and discretion.


• Coordinate with internal teams, senior management, clients, consultants, and external stakeholders.


• Manage communication and follow-up on behalf of the Managing Director when required.


• Ensure timely coordination and closure of important assignments.

Administrative & Operational Support

• Provide comprehensive administrative and personal support to the Managing Director.


• Manage urgent tasks, priority assignments, and last-minute requirements efficiently.


• Monitor important commitments and ensure timely follow-up.


• Assist in the smooth day-to-day functioning of the MDs Office.

Confidentiality & Professionalism

• Maintain complete confidentiality in all personal, professional, and business-related matters.


• Handle sensitive information and documents with the highest level of discretion.


• Demonstrate professionalism, reliability, flexibility, and sound judgement at all times.

Required Skills

• Personal Assistance to Senior Management


• Calendar & Schedule Management


• Travel & Itinerary Management


• Travel Coordination & Logistics


• Accommodation & Transportation Coordination


• Executive SupportAdministrative Coordination


• Stakeholder Coordination


• Confidential Correspondence Management


• Strong Follow-up Skills


• Multitasking & Time Management


• Problem-Solving


• Communication & Interpersonal Skills


• MS Office Word, Excel, PowerPoint & Outlook


• Ability to Handle Urgent and Last-Minute Requirements


• High Level of Confidentiality & Professionalism

Qualifications & Experience

• Graduate in any discipline.


• Relevant experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.


• Experience in the Real Estate, Construction, Corporate, or Hospitality industry will be an advantage.


• Willingness to travel frequently as per business requirements.