Personal Assistant to Chief Executive Officer

Kshetry & Co.; Kolkata District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Kshetry & Co. in Kolkata seeks a Personal Assistant to the CEO to manage the CEO’s calendar, travel, and day-to-day administrative duties. The role requires extensive travel across India and internationally and prior C-suite/CEO-level EA experience.

You will coordinate with internal teams and external stakeholders, maintain confidentiality, and be available on-call to support the CEO’s schedule and priorities.

Qualifications

• Previous C-Suite / CEO-level Executive Assistant experience is mandatory.
• Excellent communication, organisation and time-management skills.
• Highly professional, discreet, proactive and dependable.
• Comfortable handling multiple responsibilities simultaneously.
• Must be willing to travel extensively across India and internationally.
• Strong knowledge of calendar management, travel coordination, documentation and executive correspondence.

Responsibilities

• Manage the CEO’s complete calendar, meetings, appointments and daily schedule.
• Coordinate and manage all travel, flights, hotels, itineraries, meetings and official visits of the CEO.
• Act as the CEO’s primary point of coordination with the office and other corporate entities.
• Assist the CEO in day-to-day business, administrative and corporate matters.
• Prepare meeting schedules, follow-ups, reminders, briefs and action points.
• Keep the CEO continuously informed about pending tasks, meetings, deadlines and important developments.
• Coordinate with internal teams, senior management, clients, professionals and external stakeholders on behalf of the CEO.
• Accompany the CEO during business meetings, corporate visits, conferences and domestic/international travel, whenever required.
• Maintain strict confidentiality and discretion regarding the CEO’s personal, professional and corporate affairs.
• Be available round the clock / on-call, including outside normal working hours, whenever required by the CEO.

Skills

C-Suite experience

Executive assistant

Calendar management

Travel coordination

Communication

Discretion and confidentiality

Multi-tasking

Meeting coordination

Tools

Office suites

Job description

Position: Personal Assistant to CEO. Location: Kolkata.

Travel: Willing to travel extensively across India & internationally
Experience: Previous C-Suite / Executive Assistant experience mandatory.

Key Responsibilities

• Manage the CEO’s complete calendar, meetings, appointments and daily schedule.


• Coordinate and manage all travel, flights, hotels, itineraries, meetings and official visits of the CEO.


• Act as the CEO’s primary point of coordination with the office and other corporate entities.


• Assist the CEO in day-to-day business, administrative and corporate matters.


• Prepare meeting schedules, follow-ups, reminders, briefs and action points.


• Keep the CEO continuously informed about pending tasks, meetings, deadlines and important developments.


• Coordinate with internal teams, senior management, clients, professionals and external stakeholders on behalf of the CEO.


• Accompany the CEO during business meetings, corporate visits, conferences and domestic/international travel, whenever required.


• Maintain strict confidentiality and discretion regarding the CEO’s personal, professional and corporate affairs.


• Be available round the clock / on-call, including outside normal working hours, whenever required by the CEO.

Candidate Profile

• Prior C-Suite / CEO-level Executive Assistant or Personal Assistant experience is mandatory.


• Excellent communication, organisation and time-management skills.


• Highly professional, discreet, proactive and dependable.


• Comfortable handling multiple responsibilities simultaneously.


• Must be willing to travel extensively across India and internationally.


• Strong knowledge of calendar management, travel coordination, documentation and executive correspondence.

Ideal candidate

A highly organised, mature and discreet executive who can function as the CEO’s trusted right hand, manage his schedule and movements independently, anticipate requirements and ensure that the CEO remains fully informed and supported at all times.