Personal Assistant to CEO

Impronics Technologies; Gurugram District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Impronics Technologies is seeking a highly organized Personal Assistant to support the CEO in day-to-day operations, strategic priorities, and confidential matters. The role requires discretion, adaptability, and the ability to thrive in a fast-paced environment while coordinating professional and personal commitments.

Key duties include managing complex calendars, travel (domestic and international), meetings, minutes, and liaison with stakeholders.

Qualifications

• 5+ years of experience in executive support or similar role.
• Bachelor’s degree in Business Administration or related field preferred.
• Proven track record of managing executive schedules and travel logistics.

Responsibilities

• Provide comprehensive administrative and executive support to the CEO.
• Manage complex calendars, scheduling, and travel arrangements (domestic and international).
• Coordinate meetings, prepare agendas, and draft minutes or follow-up actions.
• Handle confidential correspondence, reports, and documentation with utmost discretion.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Assist in project management, tracking deliverables, and ensuring deadlines are met.
• Organize events, conferences, and engagements as required.
• Support personal tasks and commitments to ensure smooth work-life integration.
• Strong organizational and multitasking abilities.
• Excellent communication skills (written and verbal).
• Proficiency in MS Office Suite and digital collaboration tools.
• Ability to work independently and exercise sound judgment.
• High level of professionalism, integrity, and confidentiality.
• Flexibility to travel and adapt to changing schedules.

Skills

Executive support

Calendar management

Travel logistics

Discretion

MS Office

Communication skills

Independent worker

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Digital collaboration tools

Job description

Experience Required: 5+ years in executive support or similar role (Immediate joiner preferred)

Travel Requirement: Willingness to travel as per business needs

About the Role

We are seeking an experienced and highly organized Personal Assistant to support the CEO in managing day-to-day operations, strategic priorities, and confidential matters. The ideal candidate will demonstrate discretion, adaptability, and the ability to thrive in a fast-paced environment while ensuring seamless coordination across professional and personal commitments.

Key Responsibilities

• Provide comprehensive administrative and executive support to the CEO.


• Manage complex calendars, scheduling, and travel arrangements (domestic and international).


• Coordinate meetings, prepare agendas, and draft minutes or follow-up actions.


• Handle confidential correspondence, reports, and documentation with utmost discretion.


• Act as the primary point of contact between the CEO and internal/external stakeholders.


• Assist in project management, tracking deliverables, and ensuring deadlines are met.


• Organize events, conferences, and engagements as required.


• Support personal tasks and commitments to ensure smooth work-life integration.


• Strong organizational and multitasking abilities.


• Excellent communication skills (written and verbal).


• Proficiency in MS Office Suite and digital collaboration tools.


• Ability to work independently and exercise sound judgment.


• High level of professionalism, integrity, and confidentiality.


• Flexibility to travel and adapt to changing schedules.

Qualifications

• Bachelor’s degree in Business Administration or related field (preferred).


• Minimum 5 years of experience supporting C-suite executives.


• Proven track record of managing executive schedules and travel logistics.

Personal Attributes

• Discretion & Integrity: Ability to handle sensitive information with absolute confidentiality.


• Resilience: Calm under pressure, able to manage competing priorities.


• Adaptability: Comfortable with frequent travel and changing schedules.


• Proactive Mindset: Anticipates needs and takes initiative without constant direction.


• Cultural Awareness: Capable of working across diverse environments and geographies.


• Professional Presence: Polished demeanor and strong interpersonal skills to represent the CEO effectively.