Executive Assistant To Chief Executive Officer

Weekday AI; Sahibzada Ajit Singh Nagar; On-site; INR 100,000 - 2,000,000; Full time

Job summary

Weekday AI is seeking an Executive Assistant to the CEO in Mohali, Punjab to provide comprehensive administrative and operational support to the leadership team. You will manage the CEO’s calendar, arrange meetings, coordinate travel, and handle executive communications with discretion.

The role requires exceptional organizational and communication skills, the ability to multitask, and comfort working in a fast-paced environment.

Qualifications

• Experience as an Executive Assistant or Personal Assistant is preferred.
• Strong calendar management and scheduling skills are essential.
• Excellent verbal and written communication abilities.
• Proficiency with MS Office or Google Workspace.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, calls, and day-to-day schedule.
• Coordinate internal and external meetings, agendas, rooms, and follow-ups.
• Prepare presentations, reports, documents, meeting notes, and executive communications.
• Act as a liaison between the CEO and internal teams, clients, partners, investors, and stakeholders.
• Track action items, deadlines, and follow-ups from meetings and discussions.
• Assist the CEO by gathering information, documents, and updates for meetings.
• Coordinate travel arrangements and related logistics as needed.
• Maintain organized records and executive files.
• Follow up to ensure timely completion of CEO-initiated tasks.
• Support special projects, research, and ad-hoc leadership initiatives.

Skills

Calendar management

Communication skills

Organization

Discretion/confidentiality

Multitasking

Independent work

Tools

Microsoft Office

Google Workspace

Presentation preparation

Job description

This role is for one of the Weekday's clients

Salary range: Rs 100000 - Rs 2000000 (ie INR 1 - 20 LPA)

Min Experience: 0-8 years

Location: Mohali, Punjab, India, Chandigarh, India, Panchkula, Haryana, India
JobType: full-time

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Chief Executive Officer (CEO) to provide comprehensive administrative and operational support to the leadership team. The ideal candidate will be comfortable working in a fast-paced environment, managing multiple priorities, coordinating with internal and external stakeholders, and ensuring the CEO’s schedule and day-to-day activities run smoothly.

This role is ideal for someone who possesses excellent communication and organizational skills and can handle confidential information with professionalism and discretion. Candidates with prior experience as an Executive Assistant, Personal Assistant, Management Trainee, or in a coordination-heavy role are encouraged to apply.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, calls, and day-to-day schedule.
• Coordinate internal and external meetings, including scheduling, agendas, meeting rooms, and follow-ups.
• Prepare presentations, reports, documents, meeting notes, and other executive-level communications.
• Act as a point of contact between the CEO and internal teams, clients, partners, investors, and other stakeholders.
• Track important action items, deadlines, and follow-ups arising from meetings and discussions.
• Assist the CEO in preparing for meetings by gathering relevant information, documents, and updates.
• Handle confidential and sensitive business information with a high level of discretion.
• Coordinate travel arrangements, itineraries, accommodation, and related logistics when required.
• Support the CEO with personal and professional administrative tasks as needed.
• Maintain organized records, documents, correspondence, and executive files.
• Follow up with teams and stakeholders to ensure timely completion of tasks assigned by the CEO.
• Assist with special projects, research, business initiatives, and ad-hoc assignments from the leadership team.
• Help improve administrative processes and create systems that make executive workflows more efficient.

Good-to-Have Skills

• Prior experience as an Executive Assistant or Personal Assistant.
• Strong calendar and schedule management skills.
• Excellent verbal and written communication.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office or Google Workspace.
• Ability to prepare professional presentations, reports, and documents.
• Strong follow-up and coordination skills.
• Ability to multitask and prioritize competing requirements.
• High attention to detail and accuracy.
• Professional and confident interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and decision-making abilities.
• Comfortable working independently with minimal supervision.
• Willingness to work in a dynamic and fast-paced environment.

Desired Candidate Profile

We are looking for someone who is dependable, mature, highly organized, and capable of taking ownership of responsibilities. The candidate should be comfortable interacting with senior leadership and demonstrate a professional approach in every interaction.