Executive Assistant to CEO

Vman; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Vman in Mumbai seeks an Executive Assistant to support the CEO, ensuring the CEO's time is optimized and the executive office runs smoothly.

The ideal candidate has 2–3 years of experience, a Bachelor's degree or equivalent, and strong MS Office, communication, and organizational skills to manage calendars, travel, correspondence, and confidential projects.

Qualifications

• Bachelor's degree or equivalent work experience.
• 2–3 years of experience as an executive assistant or in a similar role.
• Strong discretion and confidentiality required.

Responsibilities

• Calendar management for the CEO, including meetings and travel arrangements.
• Act as primary point of contact between CEO and internal/external stakeholders; manage emails and communications.
• Attend meetings with the CEO, take minutes, and follow up on action items.
• Coordinate travel arrangements and reconcile expenses.
• Maintain confidentiality and assist in preparation of confidential documents.
• Oversee office operations, coordinate with IT and facilities, and support special projects as needed.

Skills

MS Office

Communication

Time management

Organization

Data visualization

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Designation Executive Assistant to CEO Experience 2-3 Years Qualification Bachelor's degree or equivalent work experience Location Mumbai No Of Vacancies 1 Job Specification We are seeking a highly organized and dedicated Executive Assistant to provide exceptional support to our CEO. The Executive Assistant will play a crucial role in ensuring the CEO's time is maximized and that the executive office functions efficiently. This role requires strong organizational skills, discretion, and the ability to handle a wide range of tasks in a fast-paced environment. Proven experience as an executive assistant or in a similar role supporting senior

Roles & Responsibilities

1. Calendar Management:

• Manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate commitments, ensuring the CEO's time is optimized. 2. Communication and Correspondence:
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Handle incoming and outgoing emails, phone calls, and other communications on behalf of the CEO.
• Draft and edit business correspondence and reports. 3. Meeting Support:
• Prepare meeting agendas, documents, and presentations.
• Attend meetings with the CEO, take minutes, and follow up on action items.
• Coordinate logistics for executive meetings and events.
• 4. Travel Arrangements:
• Arrange complex and detailed travel itineraries, including flights, accommodations, and ground transportation.
• Manage travel expenses and reconcile expense reports.
• 5. Confidentiality and Discretion:
• Handle sensitive information and maintain the highest level of confidentiality.
• Assist in the preparation of confidential documents and materials.
• 6. Office Management:
• Ensure the executive office operates smoothly by ordering supplies, maintaining equipment, and coordinating with IT and facilities teams as needed.
• Oversee the organization and cleanliness of the executive office.
• 7. Project Support:
• Assist in special projects, research, and presentations as assigned by the CEO.
• Collaborate with other executive assistants and team members to achieve organizational goals.

Skills Excellent written and verbal communication skills. Proficiency in report formatting and data visualization. Strong time management and organizational skills. Having good knowledge of MS office and communicaiton skill.