Executive Assistant To CEO

Pagaar India; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Pagaar India in Mumbai seeks an Executive Assistant to CEO with 5-7 years in a senior-support role. The role involves managing the CEO's calendar, coordinating domestic and international travel, handling emails, and preparing briefing notes, decks, and reports for meetings.

You will liaise with internal teams and external stakeholders, create business documentation, and assist in strategic initiatives while maintaining strict confidentiality.

Qualifications

• Minimum 5+ years supporting a senior leader in PR/communications or a creative agency.
• Experience managing executive calendars, meetings, and travel arrangements.
• Proficient in email handling, calls, and meeting requests with discretion.
• Experience preparing briefing notes, decks, proposals, and reports.
• Liaising with internal teams and external stakeholders for leadership.
• Strong written and verbal communication skills; willing to travel.
• Bachelor's degree in Business Administration, Communications, or related field.

Responsibilities

• Manage the CEO's calendar, schedule meetings, and coordinate travel.
• Handle email correspondence, calls, and meeting requests with discretion.
• Prepare briefing notes, presentations, and reports for meetings.
• Track follow-ups, monitor timelines, ensure deliverables are met.
• Liaise with internal teams and external stakeholders on behalf of the CEO.
• Plan and coordinate company events and CEO-led initiatives.
• Oversee personal appointments, errands, and travel when required.
• Maintain confidentiality and professionalism in all matters.

Skills

5-7 years exp

Calendar management

Email management

Presentations

Stakeholder liaison

Excellent communication

Will travel

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office Suite

Job description

Position - Executive Assistant to CEO

• Overall/Total Experience: 5-7 years only
• Location: Mumbai (Only for Mumbai based candidates)
• Working Days: 6 Days from Office (Alternate Saturdays working)
• Notice Period Requirement: 30 Days (Maximum)
• Client's Company Size: Startup / Small Enterprise

Roles & Responsibilities

• Manage the CEO's calendar, schedule meetings, and coordinate domestic and international travel.
• Handle email correspondence, calls, and meeting requests with efficiency and discretion.
• Prepare briefing notes, presentations, and reports for internal and external meetings.
• Track follow-ups, monitor project timelines, and ensure all deliverables and commitments are met.
• Liaise with internal teams and external stakeholders on behalf of the CEO.
• Support the creation of business decks, proposals, and meeting documentation.
• Conduct research, compile data, and prepare insights for strategic discussions and key initiatives.
• Maintain absolute confidentiality and professionalism in all business matters.
• Oversee personal appointments, errands, and logistics as required.
• Coordinate family and personal travel, events, and important occasions.
• Manage reimbursements, expenses, and financial tracking for both personal and professional requirements.
• Maintain task lists, reminders, and ensure timely execution of priorities.
• Assist in planning and coordination of company events and CEO-led initiatives.

Candidate Requirements

• Must have a minimum of 5+ years of experience supporting a senior leader, entrepreneur, or C-suite executive, specifically within a PR, communications, or creative agency environment.
• Must have hands-on experience managing executive calendars, scheduling meetings, and coordinating domestic and international travel.
• Must have experience handling email correspondence, calls, and meeting requests with efficiency and discretion.
• Must have experience preparing briefing notes, presentations, business decks, proposals, and reports for internal and external meetings.
• Must have experience liaising with internal teams and external stakeholders on behalf of leadership, and conducting research / compiling data for strategic discussions.
• Must be proficient in Google Workspace / Microsoft Office Suite.
• Must have excellent written and verbal communication, with the ability to interact confidently at all levels.
• Must have a Bachelor's degree in Business Administration, Communications, or a related field.
• Candidate must be open to travelling when required.