Executive Assistant To Chief Executive Officer

Primaverse Idc; Pune District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Primaverse Idc is seeking an Executive Assistant to the CEO in Pune to provide comprehensive administrative support. The role focuses on managing schedules, communications, meetings, and confidential business activities while maintaining discretion.

The ideal candidate has 4–7 years of EA experience, strong MS Office skills, and excellent communication. You will liaise with internal teams, clients, vendors, and leadership, ensuring timely follow-ups and professional representation of the CEO's

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or related field.
• 4–7 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• High level of integrity and confidentiality.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Coordinate internal and external meetings, ensuring timely follow-ups.
• Record meeting minutes and track action items; support leadership reviews.
• Maintain confidential documents, records, and reports.
• Build professional relationships with internal and external stakeholders; represent the CEO's office professionally.

Skills

MS Office proficiency

Strong communication

Time management

Discretion and confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

CRM systems

Project management software

Job description

Executive Assistant to CEO | Location : Pune ( Nanded City )

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive administrative and operational support. The ideal candidate will act as a trusted partner to the CEO, ensuring efficient management of schedules, communications, meetings, and key business activities while maintaining confidentiality and professionalism.

Key Responsibilities

1.Executive Support

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Coordinate internal and external meetings, ensuring timely follow-ups.

2.Communication & Coordination

• Act as a liaison between the CEO and internal departments, clients, vendors, and stakeholders.
• Draft professional emails, letters, and official communications.
• Follow up on action items and ensure timely completion of assigned tasks.

3.Meeting Management

• Schedule and organize meetings, conferences, and events.
• Record meeting minutes and track action items.
• Coordinate board meetings, management reviews, and leadership discussions.

4.Administrative & Operational Support

• Maintain confidential documents, records, and reports.
• Assist in preparing business reports, MIS reports, and presentations.
• Handle expense reports, reimbursements, and travel-related documentation.

5.Stakeholder Management

• Build professional relationships with internal and external stakeholders.
• Represent the CEO's office with professionalism and discretion.
• Ensure seamless communication and coordination across teams.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 4-7 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• High level of integrity and confidentiality.

Preferred Skills

• Experience working directly with CEO's or senior management.
• Ability to handle multiple priorities in a fast-paced environment.
• Professional presentation and interpersonal skills.
• Strong problem-solving and decision-making capabilities.
• Experience with scheduling tools, CRM systems, or project management software is an advantage.