Personal Assistant To Chief Executive Officer

Annie Sabu Foundation; Ernakulam; On-site; INR 167,000 - 391,000; Full time

Benefits offered by this job

Travel Allowance

Overtime benefits

Job summary

Group of Companies & Non-Profit (NGO) Initiative in Kochi, Kerala, is seeking a highly resourceful Personal Assistant to the CEO. The role supports the CEO across commercial and NGO activities, requiring discretion, proactive calendar management, travel coordination, and occasional on-call support.

You will manage schedules, screen calls, arrange domestic and international travel, prepare reports and letters, maintain confidential records, and liaise with various departments and external

Qualifications

• Bachelor's degree preferred; minimum 12th pass.
• 3+ years in administrative, secretarial, or personal assistant role.
• Willingness for on-call support during evenings and weekends.

Responsibilities

• Manage daily, weekly, and monthly calendars for the CEO.
• Screen calls, take messages, filter correspondence.
• Arrange domestic and international travel, accommodation, and transfers.
• Prepare reports, documents, presentations, and letters.
• Maintain confidential records and files.
• Coordinate across departments and external contacts.
• Remind CEO of important deadlines and follow-ups.
• Execute local errands and procurement in Kochi, with occasional travel.
• Provide on-call support evenings/weekends as needed.
• Handle personal errands and coordinate household staff.

Skills

Driving (2W/4W)

Calendar management

Multitasking

Communication in Malayalam & English

Discretion & confidentiality

Education

Bachelor's degree preferred

Higher Secondary (12th pass)

Tools

Google Workspace

MS Office

Email management apps

Job description

Organization: Group of Companies & Non-Profit (NGO) Initiative

Location: Kochi / Ernakulam, Kerala (In-Person)

Pay Range: 15,000.00 35,000.00 per month

Benefits: Travel Allowance / Overtime benefits

About the Role

We are seeking a highly resourceful, discrete, and adaptable Personal Assistant to CEO with a strong service mindset. This position directly supports the CEO across a diverse enterprise portfolio comprising commercial business entities and a non-profit/NGO initiative in Kochi. The ideal candidate will combine executive administrative expertise with local mobility and operational flexibility, providing seamless support, proactive calendar management, and occasional on-call support on weekends and evenings as required.

Key Responsibilities

• Manage daily, weekly, and monthly calendars, appointments, and meeting schedules for the CEO.
• Screen all incoming calls, take messages, filter correspondence, and direct inquiries appropriately.
• Arrange domestic and international travel, accommodation, flight itineraries, and airport transfers.
• Prepare reports, documents, presentations, meeting minutes, and official letters.
• Maintain paper and digital records, files, and strict confidentiality of business and NGO information.
• Coordinate across commercial business departments, staff, NGO project teams, and external contacts.
• Remind the CEO of important deadlines, commitments, and follow-up items.
• Execute local administrative errands, bank tasks, government office visits, and procurement across Kochi with occasional travel as required.
• Provide on-call support on evenings and weekends when urgent administrative or travel needs arise.
• Execute personal errands, bill payments, and procurement of requested items and oversee / coordinate with household staff.

Required Qualifications & Skills

• Educational Background: Bachelor's Degree in any discipline is preferred. Minimum Higher Secondary (12th Pass).
• Experience: Minimum 3 years of experience in an administrative, secretarial, or personal assistant role.
• Service Mindset & Flexibility: Strong commitment to executive support with readiness for on-call assistance during evenings and weekends.
• Driving Capabilities (Skill Set): Valid Indian Driving License with active experience driving both 2-Wheeler and 4-Wheeler vehicles.
• Technical Proficiency: Computer proficiency in Google Workspace / MS Office, email management, and digital apps.
• Communication Skills: Strong communication skills in Malayalam and working proficiency in English.
• Core Competencies: High multitasking ability, time management, organizational skills, and strict adherence to confidentiality.

What We Offer

• Work directly with the CEO and build all round business experience.
• Learn advanced AI tools and how to build a career with AI.
• Friendly, multicultural and collaborative workplace.
• Gain hands-on exposure to diverse sectors, including educational consulting, language training operations, and impactful non-profit initiatives.