Personal Assistant To Chief Executive Officer

Emsec; Bengaluru; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Emsec is seeking an Executive Assistant to provide proactive administrative support to the CEO in Bangalore. The role focuses on managing calendars, coordinating meetings, arranging travel, and preparing reports to ensure smooth executive operations.

The ideal candidate will have 2–5 years of EA experience, strong communication, and exceptional organizational skills, with the ability to handle confidential information in a fast-paced environment.

Qualifications

• Bachelor's degree in any discipline.
• 2-5 years of experience as an Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in calendar management and travel coordination.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Manage the executives daily calendar, appointments, meetings, and schedules.
• Coordinate personal and professional commitments, ensuring priorities and deadlines are effectively managed.
• Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Handle travel changes, cancellations, bookings, and expense tracking.
• Manage emails, phone calls, messages, and correspondence on behalf of the executive.
• Track important tasks, action items, and deadlines, and follow up to ensure timely completion.
• Organize meetings, events, conferences, and executive visits.
• Maintain confidential records, documents, contacts, and other important information.
• Assist with personal appointments, arrangements, and day-to-day requirements as needed.

Skills

Calendar management

Travel coordination

Communication skills

Organization

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Job description

Position: Personal Assistant to CEO
Experience: 2-5 Years
Location: Bangalore
Employment Type: Full-Time

Position Overview:

We are seeking a proactive, organized, and detail-oriented Executive Assistant to provide administrative support to senior leadership. The ideal candidate will be responsible for managing calendars, coordinating meetings, handling travel arrangements, preparing reports, and ensuring the smooth execution of day-to-day executive activities.

Key Responsibilities

• Manage the executives daily calendar, appointments, meetings, and schedules.
• Coordinate personal and professional commitments, ensuring priorities and deadlines are effectively managed.
• Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Handle travel changes, cancellations, bookings, and expense tracking.
• Manage emails, phone calls, messages, and correspondence on behalf of the executive.
• Track important tasks, action items, and deadlines, and follow up to ensure timely completion.
• Organize meetings, events, conferences, and executive visits.
• Maintain confidential records, documents, contacts, and other important information.
• Assist with personal appointments, arrangements, and day-to-day requirements as needed.

Qualifications

• Bachelor's degree in any discipline.
• 2-5 years of experience as an Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in calendar management and travel coordination.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving skills.

Preferred Skills

• Experience supporting senior management or leadership teams.
• Knowledge of travel planning and expense management.
• Ability to prioritize tasks and work under tight deadlines.
• Professional attitude with excellent interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Key Competencies

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting & Event Coordination
• Communication & Interpersonal Skills
• Time Management
• Documentation & Reporting
• Stakeholder Coordination
• Confidentiality
• Microsoft Office Suite