Executive Assistant to CEO

Enigmasoft Technologies; Panaji; On-site; INR 900,000 - 1,500,000; Full time

Benefits offered by this job

Medical Insurance (Self/Family)

Paid Leave

PF Contribution

Leave Encashment

Job summary

Enigmasoft Technologies is seeking a highly organized Personal Assistant to support the CEO in Goa. The role involves managing the CEO’s calendar, handling communications, coordinating client meetings, and supporting both internal teams and external partners in a fast-moving technical environment.

The ideal candidate will have 2–4 years of experience, excellent English, and the ability to prepare documents, maintain files, and track project progress with tools like ClickUp or Trello.

Qualifications

• Strong written and spoken English for emails, reports, and presentations.
• Excellent scheduling and time management using calendar tools.
• Attention to detail while handling multiple deadlines.
• Excellent organization of digital and physical files.
• Experience in engineering or technology environment is helpful.
• Professional behavior representing the CEO and company.
• Proactive, independent initiative with discretion.
• Ability to multitask within a fast-moving environment.

Responsibilities

• Manage CEO’s calendar and meetings with agendas and pre-reads.
• Coordinate client meetings, technical reviews, and partner discussions.
• Prepare and proofread NDAs, MoUs, charters, and investor reports.
• Maintain organized digital folders with version control.
• Support CEO with internal data, dashboards, and project status.

Skills

Excellent English (written & spoken)

Calendar scheduling

Organization

Detail-oriented

Tech environment experience

Professional communication

Proactive attitude

Confidentiality

Multitasking

Education

Bachelor’s degree in Business Administration, Engineering, Communications, or related field

Tools

Google Calendar

Microsoft Outlook

ClickUp

Notion

Trello

Job description

The Personal Assistant (PA) will support the Chief Executive Officer (CEO) by managing the CEO’s schedule, handling communication, helping with important meetings, and supporting both internal work and external clients. You must be organized, detail-focused, and comfortable working in a fast-moving technical and strategic environment.

Position : Personal Assistant

Job Timings: 1:30 PM - 10:30 PM (Afternoon Shift)

Location: Goa

Experience: 2-4 Years

Number of Openings: 1

Salary: Best in industry

Notice Period: Immediate Joiners Will Be Preferred

Industry: Engineering Research and Development / Technology

Working Hours: 1:30 PM to 10:30 PM IST

ROLES AND RESPONSIBILITIES

Manage the CEO’s Calendar and Meetings

Keep the CEO’s calendar organized and free from conflicts.

Plan and prioritize daily, weekly, and monthly schedules.

Block time for focused work, strategic thinking, and key meetings.

Schedule internal team meetings, client calls, and investor discussions.

Make sure the CEO has meeting agendas and background documents in advance.

Send reminders and follow-ups for important appointments.

Communicate and Coordinate with Clients and External Partners

Arrange all client meetings, technical reviews, and partner discussions.

Maintain a tracker for client tasks, deadlines, and project follow-ups.

Write and send emails, reports, and presentation slides professionally.

Set up logistics for visits - book flights, hotels, prepare itineraries, and meeting setups.

Document Management and Project Assistance

Help prepare and proofread documents such as NDAs, MoUs, project charters, grant applications, and investor reports.

Maintain organized digital folders with proper file naming and version control.

Track the status of research project proposals, funding submissions, and commercial deals.

Ensure all project documentation is up to date and shared with the right people.

Internal Support to the CEO

Act as a bridge between the CEO and department heads (technical, finance, human resources, legal, and operations).

Regularly collect and report updates on project goals, timelines, and action points that need CEO input.

Help manage task tracking tools and project dashboards using software like ClickUp, Notion, or Trello.

Ensure that internal workflows are moving smoothly and deadlines are met.

Confidential and Strategic Support

Handle sensitive and confidential information with complete trust and care.

Assist with preparing documents and presentations for board meetings and investor briefings.

Support data collection and preparation during external due diligence or audits.

Write clear summaries after important meetings - listing key decisions and next steps.

REQUIRED SKILLS & QUALITIES

Excellent written and spoken English - especially for writing formal emails, reports, and presentations.

Strong scheduling and time management skills - using tools like Google Calendar and Microsoft Outlook

Attention to detail - especially when reviewing documents or handling multiple deadlines.

Good organization skills - keeping both digital and physical files neat and easy to access.

Able to work in a technical and research-based environment - experience in engineering or technology is helpful.

Professional behaviour - able to represent the CEO and the company with politeness and clarity.

Proactive attitude - take initiative without being told every step.

Confidentiality - must protect sensitive information at all times.

Multitasking ability - manage many small and large tasks together, without dropping anything.

PREFERRED QUALIFICATIONS

Bachelor’s degree in Business Administration, Engineering, Communications, or a related field.

Prior experience working with senior executives, founders, or research and development leaders.

ABOUT US

Enigmasoft Technologies is a forward-thinking IT and engineering solutions provider. Specializing in innovative, sustainable tech, the company helps businesses optimize operations and improve efficiency through tailored solutions. With a focus on both software and hardware engineering, Enigmasoft delivers high-quality, cutting-edge products across various industries, ensuring clients achieve their goals with advanced technology. The company's commitment to R&D ensures they stay at the forefront of technological advancements, driving progress and delivering excellence globally.

Our Culture

We are committed to a professional and supportive environment with a strong focus on work-life balance. Our diverse workplace fosters creativity and innovation while promoting a healthy gender balance.

Why you should join us

Working at Enigmasoft Technologies is rewarding! Join us to grow, develop, and be part of an incredible journey where you can take on roles beyond a job description.

EMPLOYEE BENEFITS

Insurance Benefits : Medical (Self, Spouse, and Children), Accidental Insurance

Leave Benefits : Maternity, Paternity, Bereavement, Marriage, Sick, Casual, and Privilege Leaves

Retirement Benefits : PF Contribution, Leave Encashment