Personal Assistant To Chief Executive Officer

Adler Talent Solutions; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Adler Talent Solutions in Mumbai is seeking a highly organized Personal Assistant to support our Australian CEO. The role focuses on managing the CEO's daily schedule, calendar, meetings, and correspondence with discretion.

The ideal candidate will have excellent English, strong MS Office skills, and experience in administration, HR, and basic accounts. You will coordinate internal and external meetings, prepare reports, and assist with travel arrangements.

Qualifications

• Graduate in any discipline; candidates with qualifications in Administration, HR, Commerce, or Business Administration will be preferred.
• 37 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Coordinator, or similar role.
• Fluent in English, both written and verbal.
• Excellent typing speed and accuracy.
• Strong MS Office knowledge and proficiency in administration, HR, and basic Accounts.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and daily schedule.
• Coordinate and schedule internal and external meetings, calls, and appointments.
• Handle meeting invites, reminders, follow-ups, and scheduling conflicts.
• Manage emails, correspondence, documents, presentations, and other communication for the CEO.
• Prepare and maintain reports, MIS, presentations, and business documents using MS Word, Excel, and PowerPoint.
• Maintain confidential information and sensitive business correspondence with discretion.
• Coordinate with employees, clients, vendors, and internal departments on behalf of the CEO.
• Provide general office administration and executive support.
• Assist with travel arrangements, itineraries, bookings, and related coordination.
• Support HR-related administrative activities, including employee coordination, documentation, attendance, joining formalities, and other HR processes.
• Assist with basic accounts and finance-related administrative activities, documentation, invoices, and coordination with the accounts team.
• Maintain and organize records, documents, and files.
• Ensure timely follow-up on tasks and action items assigned by the CEO.

Skills

English communication

Calendar management

Organizational skills

Discretion

Multitasking

Education

Graduate

Tools

MS Word

MS Excel

MS PowerPoint

Job description

We are looking for a highly organized, articulate, and detail-oriented Personal Assistant to support our Australian CEO. The role will involve managing the CEOs day-to-day schedule, calendar, meetings, correspondence, and administrative requirements.

The ideal candidate should have excellent English communication skills, strong MS Office proficiency, and working knowledge of Administration, HR, and Accounts-related activities.

Location: Mahim

Education:

• Graduate in any discipline; candidates with qualifications in Administration, HR, Commerce, or Business Administration will be preferred.

Key Responsibilities:

• Manage the CEOs calendar, appointments, meetings, and daily schedule.
• Coordinate and schedule internal and external meetings, calls, and appointments.
• Handle meeting invites, reminders, follow-ups, and scheduling conflicts.
• Manage emails, correspondence, documents, presentations, and other communication on behalf of the CEO.
• Prepare and maintain reports, MIS, presentations, and business documents using MS Word, Excel, and PowerPoint.
• Maintain confidential information and sensitive business correspondence with discretion.
• Coordinate with employees, clients, vendors, and internal departments on behalf of the CEO.
• Provide general office administration and executive support.
• Assist with travel arrangements, itineraries, bookings, and related coordination when required.
• Support HR-related administrative activities, including employee coordination, documentation, attendance, joining formalities, and other HR processes.
• Assist with basic accounts and finance-related administrative activities, documentation, invoices, and coordination with the accounts team.
• Maintain and organize records, documents, and files.
• Ensure timely follow-up on tasks and action items assigned by the CEO.
• Handle other administrative, coordination, and executive support responsibilities as required.

Desired Candidate Profile:

• Graduate in any discipline; candidates with qualifications in Administration, HR, Commerce, or Business Administration will be preferred.
• 37 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Coordinator, or similar role.
• Fluent in English, both written and verbal.
• Excellent typing speed and accuracy.
• Strong hands-on knowledge of MS Word, MS Excel, and MS PowerPoint.
• Working knowledge of HR, Administration, and basic Accounts.
• Strong calendar management and organizational skills.
• Excellent follow-up, coordination, and multitasking abilities.
• Should be comfortable interacting with senior management and international stakeholders.
• Must demonstrate confidentiality, maturity, professionalism, and discretion.
• Should be well-presented, proactive, and highly organized.
• Ability to work independently and manage multiple priorities in a fast-paced office environment.

Desired Candidate:

• Only Female Candidate Required
• Fluent in English, both written and verbal.
• 4 - 8 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Coordinator, or similar role.
• She must be having Admin, Accounts and HR knowledge.
• 6 Days Working Role (2nd & 4th Saturday off)
• Good hands-on MS Office (Word, Excel, Power Point)