Executive Assistant

Emirates Polystyrene Industries Ltd; Mumbai; Hybrid; INR 800,000 - 1,500,000; Full time

Job summary

Emirates Polystyrene Industries Ltd. is seeking an experienced Executive & Personal Assistant to provide comprehensive support to the Managing Director. The role requires ownership of tasks, multitasking, independence, and discretion in handling confidential information.

You will manage calendars, communications, and travel arrangements, combining business and personal responsibilities. The position is work-from-home with mandatory based in Mumbai and close collaboration with senior leadership.

Qualifications

• 5+ years of experience supporting senior executives or founders.
• Excellent written and spoken English skills.
• Highly organized with strong attention to detail.
• Proactive, independent worker with strong follow-up abilities.

Responsibilities

• Manage calendars, appointments and reminders for the MD.
• Handle emails, messages and correspondence with stakeholders.
• Coordinate meetings and action items; follow up on pending tasks.
• Arrange domestic and international travel and itineraries.

Skills

Executive support

High organisation

English proficiency

Proactive mindset

Follow-up skills

Tools

Microsoft Office

Google Workspace

Excel/Sheets

Job description

About the Role:

We are looking for a highly organized, proactive, and dependable Executive & Personal Assistant to provide business and personal support to the Managing Director.

This role is ideal for someone who can take ownership of tasks, manage multiple priorities, follow up independently, and ensure that important matters are completed on time. The successful candidate will work closely with the Managing Director and handle a combination of professional, personal, and family-related responsibilities.

This is a work-from-home role; however, the candidate must be based in Mumbai.

Key Responsibilities

• Manage calendars, appointments, meetings, and reminders.
• Manage and prioritize emails, messages, and correspondence.
• Coordinate meetings and follow up on pending tasks and action items.
• Communicate with employees, suppliers, customers, and other business contacts.
• Prepare emails, letters, presentations, reports, and basic Excel/Google Sheets.
• Maintain a clear tracker of pending matters and ensure timely follow-up.
• Conduct online research and obtain quotations or required information.
• Organize business documents and maintain confidential records.
• Arrange domestic and international travel, including flights, hotels, visas, transfers, and itineraries.
• Manage restaurant reservations, appointments, and other bookings.
• Assist with personal and family travel, appointments, and administrative requirements.
• Coordinate with household staff, drivers, vendors, and service providers when required.
• Track important payments, renewals, memberships, insurance, and other commitments.
• Research and coordinate purchases, services, and other personal requirements.

Requirements

• Ideally 37+ years of experience as an Executive Assistant, Personal Assistant, Founders Assistant, or similar role.
• Experience supporting senior executives, founders, CEOs, or directors is preferred.
• Excellent spoken and written English.
• Highly organized with strong attention to detail.
• Proactive, resourceful, and able to work independently.
• Strong follow-up and task management skills.
• Comfortable handling both business and personal/family-related responsibilities.
• High level of professionalism, discretion, and confidentiality.
• Good knowledge of Microsoft Office and Google Workspace.
• Comfortable using Excel/Google Sheets, PowerPoint, calendars, WhatsApp, and AI tools such as ChatGPT.
• Must be responsive and easily reachable during working hours.
• Must be based in Mumbai.

The Ideal Candidate

We are looking for someone who can become a trusted right hand to the Managing Director.

The ideal candidate will not simply wait for instructions but will proactively track pending matters, follow up with the right people, anticipate requirements, and ensure tasks are completed.

The role requires someone who is equally comfortable arranging an international business trip, following up with a supplier, preparing an Excel sheet, managing a personal appointment or coordinating a family requirement.