Personal Assistant to Chief Executive Officer

EFICYENT; Bengaluru; On-site; INR 300,000 - 400,000; Full time

Job summary

A fintech platform company is seeking a dedicated Personal Assistant to support the CEO in Bengaluru. The role involves managing the CEO's calendar, handling correspondence, and drafting necessary documents. Candidates should have 1-2 years of experience in a similar position, possess excellent verbal and written communication skills, and be proficient in Microsoft Office. A Bachelor's or Master’s degree is preferred. This is a full-time position designed to ensure smooth executive operations.

Qualifications

• 1 to 2 years of experience as a Personal Assistant.
• Proven experience as an Executive Assistant.
• Experience in managing multiple priorities and administrative coordination.

Responsibilities

• Manage the CEO's calendar and email correspondence.
• Draft meeting notes and documents for the CEO.
• Coordinate top executive meetings and facilitate communication.

Skills

Excellent written and verbal communication skills

Organized and detail-oriented

Multitasking and follow-up abilities

Proficiency in Microsoft Office suite

Education

Bachelor's or Master’s degree or equivalent experience

Job description

Personal Assistant to Chief Executive Officer

EFICYENT is a business-focused fintech platform that enables companies to send, receive, and manage international payments seamlessly. It provides multi-currency wallets, local business accounts, fast cross‑border transfers, and competitive FX rates, designed to simplify global payments for SMEs, enterprises, and financial institutions.

About the Role

We are currently seeking an experienced Personal Assistant to provide top‑level assistance to our high‑level executives. The ideal candidate will be well‑organized and comfortable scheduling meetings, responding to emails, and drafting documents on behalf of the CEO. Additionally, they should excel in coordinating necessary meeting preparations and effectively managing the CEO's schedule.

Responsibilities

• Calendar management for the CEO
• Handling email correspondence and document requests on behalf of the CEO
• Draft FOOTnotes slides, meeting notes, minutes of meetings, and documents for the CEO and/or MD
• Successfully completing critical deliverables to facilitate the CEO's leadership
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO
• Generating various MIS reports for the CEO and coordinating with various departments for necessary reports
• Serving as a bridge for smooth communication between the CEO's office and internal departments
• Supporting the CEO in the preparation and presentation of reports, proposals, budgets, and related activities
• Overseeing coordination and collation of quarterly reports for Board meetings
• Assisting and coordinating strategy planning exercises
• Conducting meaningful business data analysis
• Keeping the CEO well informed of upcoming commitments and responsibilities
• Coordinating and planning top executive corporate meetings and facilitating cross‑divisional coordination
• Participating as an adjunct member of the Executive Team and assisting in scheduling and attending all meetings
• Producing and managing information as required
• Arranging Board of CEO's meetings and different executive‑level events, as required; maintaining and developing systems, procedures, and records in line with the organization's policies and objectives

Qualifications

• 1 to 2 years (Must) of experience as a Personal Assistant
• Excellent written and verbal communication skills
• Proven experience as an Executive Assistant
• Well‑organized, detail‑oriented, with the ability to multitask and follow up effectively
• Bachelor's or Master’s degree or equivalent experience
• Proficiency in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Willing to relocate to Bangalore (Must)

Additional Information

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative