Executive Assistant ( 2 – 6 Years )

AIMLEAP; India; On-site; INR 500,000 - 800,000; Full time

Job summary

A technology solutions company based in India seeks a proactive Executive Assistant to support the CEO. The ideal candidate will manage calendars, coordinate meetings, and handle sensitive information. Requirements include a bachelor's degree, 2–6 years of experience, and strong communication skills. Proficiency in MS Office and the ability to work in a fast-paced environment are essential. This role is an excellent opportunity for those adept at multitasking and maintaining confidentiality.

Qualifications

• 2–6 years of experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage the CEO's calendar and daily schedule.
• Coordinate meetings, prepare agendas, and take minutes.
• Handle confidential communications on behalf of the CEO.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Proficiency in MS Office/Google Workspace

Education

Bachelor's degree in business administration or related field

Tools

MS Office

Google Workspace

Scheduling tools

Job description

Educational Qualifications: Bachelor's degree in marketing, Business, Communications, Computer Science, or related field (MBA preferred).

Industry: IT / Digital Solutions / AI Services

Notice Period: Immediate

What We Are Looking For

• Highly organized, proactive, and detail-oriented Executive Assistant to support our CEO.
• The ideal candidate is someone who can anticipate needs, manage multiple priorities, communicate effectively, and maintain complete confidentiality.
• Should be comfortable working in a fast-paced environment, coordinating with internal and external stakeholders, and ensuring smooth day-to-day operations for the CEO.

Responsibilities

• Manage the CEO’s calendar, appointments, and daily schedule to ensure optimal time utilization.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Handle confidential information with discretion and professionalism. Draft, review, and manage emails, communication, and presentations on behalf of the CEO.
• Assist in planning and executing business reviews, leadership meetings, and strategic discussions.
• Track and follow up on key tasks, deadlines, and deliverables for the CEO.
• Coordinate travel arrangements, itineraries, and logistics as needed.
• Liaise with internal teams, partners, and external stakeholders on behalf of the CEO.
• Support research, data gathering, and preparation of reports or briefs.
• Manage day-to-day administrative tasks and proactively resolve issues to ensure operational efficiency.

Qualifications

• Bachelor’s degree in business administration, Management, or a related field.
• 2–6 years of experience as an Executive Assistant, Personal Assistant, or similar role—preferably supporting senior leadership.
• Excellent communication skills (written and verbal) with a professional and polished demeanor.
• Strong organizational, time management, and multitasking abilities.
• Proficiency with MS Office/Google Workspace, scheduling tools, and productivity applications.
• Ability to work independently, prioritize effectively, and handle sensitive information with discretion.
• High level of ownership, initiative, and problem-solving mindset. Flexibility to work extended hours when needed and manage tasks in a fast-paced environment.