Personal Assistant For Coo

CryptoMize; New Delhi; On-site; INR 1,339,000 - 2,009,000; Full time

Job summary

CryptoMize in New Delhi is seeking a proactive Personal Assistant to the COO to streamline operations at our New Delhi HQ. The role is full-time and permanent with immediate joining, placed in the operations office of an intelligence-firm environment where the COO oversees engagement across multiple countries.

You will manage office cadence, vendor contracts, and capacity rosters, requiring strong coordination, documentation, and operations discipline to support strategic decision-making from

Responsibilities

• Run the office operations cadence behind the COO — standing agenda, pre-reads, and follow-up actions for the weekly cell-heads review, chased to closure
• Administer the vendor side of operations: the contracts database, renewal dates, invoice verification against purchase orders, and the dispute file when a supplier underdelivers
• Keep the capacity board honest — roster coverage, leave liabilities, and bench strength per cell, refreshed before every planning meeting

Skills

Meeting management

Vendor administration

Capacity planning

Roster management

Facilities coordination

SOP governance

Tools

Google Workspace

Microsoft 365

Notion

Confluence

Airtable

Google Sheets

Jira-like trackers

Job description

Personal Assistant to COO jobs in Delhi at CryptoMize are open on a rolling, always-hiring basis — we staff operations-office capacity ahead of the next engagement cycle, not after it lands. This is a full-time, permanent Personal Assistant to the COO position with immediate joining, based at our New Delhi HQ, sitting inside the operations office of an intelligence firm whose COO runs the engagement portfolio across 18 countries. Below is the complete Personal Assistant to COO job description: the responsibilities you will own from day one, the requirements, the seniority path, and the selection process. Experienced operations-office professionals who want their coordination discipline to shape the firm's engagement decisions should read to the end.

What you will actually do:

• Run the office operations cadence behind the COO — standing agenda, pre-reads, and follow-up actions for the weekly cell-heads review, chased to closure
• Administer the vendor side of operations: the contracts database, renewal dates, invoice verification against purchase orders, and the dispute file when a supplier underdelivers
• Keep the capacity board honest — roster coverage, leave liabilities, and bench strength per cell, refreshed before every planning meeting

Skills that matter:

Meeting-machinery management, Vendor administration, Capacity and roster literacy, Onboarding logistics ownership, Facilities coordination and outage contingency planning, SOP library stewardship with version control.

Tools you will use:

Google Workspace + Microsoft 365 at operations scale, Notion and Confluence for operations-office documentation, Airtable and Google Sheets for capacity and operational reporting, Linear and Jira-style trackers for engagement intake and routing.

Location: New Delhi (HQ), E4, Vasant Vihar. Type: full-time permanent. Availability: immediate, rolling intake. Compensation: discussed at screening.