EXECUTIVE ASSISTANT TO COO

VSH Hospital; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

VSH Hospital in Bengaluru invites applications for an Executive Assistant to support the Chief Operating Officer. The role focuses on organized administration, executive-level coordination, documentation, and limited front-office responsibilities to ensure smooth day-to-day operations.

Candidates should hold a relevant bachelor's degree and have superb communication, strong organizational skills, and proficiency with MS Office. Prior EA or administrative coordination experience is preferred.

Qualifications

• Bachelor's degree in relevant field (Business/Hospital Administration).
• Prior EA or administrative coordination experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking and time-management abilities.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Professional conduct, discretion and interpersonal skills.
• Ability to coordinate with senior management and multiple departments.

Responsibilities

• Provide direct administrative and secretarial support to the COO.
• Manage COO calendar, schedule meetings and coordinate appointments.
• Prepare agendas, record Minutes of Meetings and follow up on actions.
• Handle official emails, reports and confidential documents.
• Coordinate with HODs and internal teams on behalf of the COO.
• Track deadlines and operational updates.
• Assist in creating presentations and management reports.
• Ensure timely interdepartmental communication.
• Maintain records and documentation.
• Support special projects as directed by the COO.
• Address patient queries and ensure timely resolution.
• Coordinate with doctors, nursing, billing and departments for smooth patient flow.

Skills

Verbal communication

Written communication

Organization & multitasking

MS Office (Word, Excel, PowerPoint)

Interpersonal skills

Coordination with senior management

Education

Bachelor's degree in Business Administration or Hospital Administration

Tools

MS Office Suite

Job description

Administration 1 Years of Experience Salary: Not Specified Qualification: Any Bachelor Degree Posted on November 3, 2026

Job Summary

We are looking for a highly organised, proactive and detail-oriented Executive Assistant to support the Chief Operating Officer (COO) in managing administrative responsibilities, coordinating operational activities and ensuring smooth day-to-day functioning. The role involves executive-level coordination, documentation, communication and limited front office responsibilities.

Responsibilities

Key Responsibilities:

• Executive Assistance & Coordination:
• Provide direct administrative and secretarial support to the COO.
• Manage the COO's calendar,schedule meetings and coordinate appointments.
• Organise meetings, prepare agendas, record Minutes of Meetings (MoM) and follow up on action points.
• Handle official correspondence, emails, reports and confidential documents.
• Coordinate with HODs, department heads and internal teams on behalf of the COO.
• Track pending assignments, deadlines and operational updates.
• Administrative & Operational Support :
• Assist in preparing presentations, reports, trackers and management documentation.
• Coordinate interdepartmental activities and ensure timely communication.
• Maintain records, organise files and ensure proper documentation.
• Support the COO in monitoring operational activities and follow-ups.
• Assist with special projects, assignments and other responsibilities as directed by the COO.
• Additional Responsibilities :
• Handle patient queries, feedback and complaints professionally and ensure timely resolution.
• Coordinate with doctors, nursing staff, billing and other departments for smooth patient flow.
• Ensure patient satisfaction through effective communication, follow-ups and quality service.

Skill Required

• Bachelor's degree in Business Administration, Hospital Administration or a relevant discipline.
• Prior experience as an Executive Assistant, Personal Assistant or in administrative coordination is preferred.
• Excellent verbal and written communication skills.
• Strong organisational, multitasking and time-management abilities.
• Proficiency in MSOffice (Word, Excel and PowerPoint).
• Professional conduct, confidentiality and interpersonal skills.
• Ability to coordinate effectively with senior management and multiple departments.