Executive Assistant

Kotak Life Insurance; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Kotak Life Insurance is seeking an Executive Assistant to the COO in Goregaon East, IT Park. The role supports the COO with calendar management, meeting scheduling, and logistics. The candidate should be able to handle confidential information with discretion and coordinate across senior leadership.

Responsibilities include prioritizing meetings, arranging meeting rooms, and ensuring timely follow-ups. Flexibility to work until 8:30 PM when required is required for this role.

Qualifications

• 2+ years of experience in executive support or similar role.
• Strong verbal and written communication abilities.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Manage COOs calendar, meetings and scheduling activities.
• Prioritize meetings and optimize scheduling.
• Arrange meeting room bookings and logistics.
• Accommodate flexible working requirements, including availability until 8:30 PM when required.
• Follow up with department heads for pending actionable items and escalate delays.
• Conduct weekly actionable meetings and oversight of processes.
• Maintain confidentiality and discretion at all times.
• Manage approvals, documentation and signature related activities.

Skills

Interaction with leadership

Verbal & written communication

Education

Any Graduate

Job description

Title:- Executive Assistant to COO

Department:- Operations

Office Location:- Goregaon East, IT Park

Work Experience:- 2+ Years

Education:- Any Graduate

Key responsibilities:

• 1. Manage COOs Calendar, meetings and scheduling activities.
• 2. Prioritize meetings
• 3. Meeting room booking
• 4. Flexible working requirements, including availability until 8:30 PM when required.
• 5. HV actionable management
  • a. Followup with department heads for pending actionable
  • b. Escalate delays
  • c. Weekly Actionable meetings
• 6. Maintain confidentiality and discretion at all times
• 7. Manage approvals, documentation and signature related activities.

Skills Required

• Ability to interact and work effectively with senior leadership
• Excellent verbal and written communication skills