Executive Assistant

Warner Electronic; Shendra MIDC; On-site; INR 600,000 - 900,000; Full time

Job summary

Warner Electronic is seeking an organized Executive Assistant to support the COO with admin and operational duties. You will manage calendars, coordinate meetings, travel, and prepare reports while maintaining confidentiality and professional communication.

Ideal candidates will have a Bachelor's degree in a related field and extensive experience supporting senior leadership, with strong MS Office skills and stakeholder management.

Qualifications

• Bachelor's degree or equivalent in Business/Management or related field.
• Experience providing administrative support to senior leaders is preferred.
• Strong written and verbal communication skills in a professional context.

Responsibilities

• Manage the COO's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record MOMs.
• Screen calls, emails and correspondence with timely responses and follow-ups.
• Prepare reports, presentations, MIS, and business documents as required.
• Coordinate cross-functional teams to track action items and project updates.
• Maintain confidential records and sensitive business information.
• Arrange travel, accommodation and logistics for business visits.
• Support COO in strategic initiatives and special projects.
• Follow up with stakeholders on pending tasks to ensure timely closure.
• Organize leadership meetings, reviews and corporate events.
• Handle expense management and related documentation.

Skills

Organizational skills

Multitasking

Verbal & written comms

Confidentiality

Coordination & stakeholder mgmt

Attention to detail

Education

Bachelor's degree in Business Administration/Management or related field

Tools

MS Office Suite

Job description

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the COO. The role requires excellent coordination, communication, time management, and confidentiality while managing executive schedules, meetings, travel arrangements, and business correspondence.

Key Responsibilities

• Manage the COO's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes (MOM).
• Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Prepare reports, presentations, MIS, and business documents as required.
• Coordinate with cross-functional teams to track action items and project updates.
• Maintain confidential records, files, and sensitive business information.
• Arrange travel, accommodation, and logistics for business visits.
• Support the COO in strategic initiatives, special projects, and operational activities.
• Follow up with stakeholders on pending tasks and ensure timely closure.
• Organize leadership meetings, reviews, and corporate events.
• Handle expense management and documentation related to executive activities.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook).
• Ability to maintain confidentiality and professionalism.
• Strong coordination, follow-up, and stakeholder management skills.
• Attention to detail and problem-solving mindset.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or related field.
• 36 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting senior leadership.
• Experience working with CXO-level executives will be preferred.

Preferred Competencies

• Calendar Management
• Travel & Event Coordination
• Meeting Management
• MIS Reporting
• Presentation Preparation
• Stakeholder Management
• Business Communication
• Project Coordination