Personal Assistant

Karbonagro; Pavagada; On-site; INR 400,000 - 640,000; Full time

Job summary

Karbonagro is seeking an Executive/Personal Assistant to support the Principal with high-trust, confidential duties across professional and personal matters. The role requires strong judgment, initiative, and flawless discretion, including managing calendars, travel, communications, and on-ground coordination with various teams.

Key responsibilities include scheduling, correspondence, visiting banks/vendors, preparing reports, and managing personal errands.

Qualifications

• Proficient with standard digital tools, including smartphones, emails, calendars, spreadsheets, online research, and GPS mapping.
• Strong English communication skills are required.
• Proficiency in Hindi and Kannada is highly advantageous.
• Must hold valid Indian driving licenses for both two-wheelers and four-wheelers.

Responsibilities

• Schedule & Task Management: Organize daily calendars, appointments, and travel arrangements. Track priorities, monitor deadlines, and ensure commitments are not missed.
• Communication & Coordination: Manage phone calls, emails, and WhatsApp correspondence professionally. Draft business documents and follow up rigorously with employees, vendors, and associates until tasks are closed.
• Business & Office Support: Coordinate with office and factory teams, conduct bank or vendor visits, prepare spreadsheets and reports, and research operational options.
• Personal Assistance: Manage personal appointments, errands, and purchases. Track utility bills, document renewals, and handle everyday requirements to free up the Principals time.
• Driving & Mobility: Drive the Principal and undertake driving-related assignments. Must be comfortable driving manual and automatic cars in city traffic and on highways, as well as riding two-wheelers. Responsible for vehicle maintenance, fuel, and upkeep.
• Problem-Solving: Anticipate issues before they become urgent. Research unfamiliar subjects, evaluate alternatives, and take independent ownership of tasks from initiation to completion.

Job description

Role Overview

We are seeking a highly dependable Executive/Personal Assistant to manage the professional and personal life of the Principal. This is a dynamic, high-trust position that demands common sense, initiative, strong judgment, and strict confidentiality.

Core Responsibilities

• Schedule & Task Management: Organize daily calendars, appointments, and travel arrangements. Track priorities, monitor deadlines, and ensure commitments are not missed.


• Communication & Coordination: Manage phone calls, emails, and WhatsApp correspondence professionally. Draft business documents and follow up rigorously with employees, vendors, and associates until tasks are closed.


• Business & Office Support: Coordinate with office and factory teams, conduct bank or vendor visits, prepare spreadsheets and reports, and research operational options.


• Personal Assistance: Manage personal appointments, errands, and purchases. Track utility bills, document renewals, and handle everyday requirements to free up the Principals time.


• Driving & Mobility: Drive the Principal and undertake driving-related assignments. Must be comfortable driving manual and automatic cars in city traffic and on highways, as well as riding two-wheelers. Responsible for vehicle maintenance, fuel, and upkeep.


• Problem-Solving: Anticipate issues before they become urgent. Research unfamiliar subjects, evaluate alternatives, and take independent ownership of tasks from initiation to completion.

Candidate Profile

• Skills & Literacy: Proficient with standard digital tools, including smartphones, emails, calendars, spreadsheets, online research, and GPS mapping.


• Languages: Strong English communication skills are required. Proficiency in Hindi and Kannada is highly advantageous.


• Licenses: Must hold valid Indian driving licenses for both two-wheelers and four-wheelers.


• Attributes: Highly organized, detail-oriented, polite, and composed. Must be able to think independently, adapt quickly to changing plans, and function effectively without constant supervision.

Working Conditions & Expectations

• Availability: This is not a standard 9-to-5 desk job. The role demands high flexibility and may require 24/7 availability to manage urgent matters, occasional travel, and schedule changes.


• Scope of Work: The position blends routine administrative duties with active, on-ground assignments. It requires navigating both business and personal matters with equal professionalism.


• Confidentiality: Absolute discretion is mandatory. You will have access to private conversations, business correspondence, personal information, and financial documents, all of which must be kept strictly confidential.