Personal Assistant

Live Connections; Pune District; On-site; INR 600,000 - 800,000; Full time

Job summary

A premier personal assistance service seeks a Personal Assistant in Pune who will provide comprehensive support to the Founder for both business and personal tasks. This role involves managing the Founder’s calendar, planning travel logistics, and ensuring excellent hospitality. The ideal candidate will have experience supporting high-profile individuals, be multilingual with strong communication skills, and be ready to respond at any time. A proactive, detail-oriented attitude is essential for success in this challenging yet rewarding role.

Qualifications

• Relevant PA/EA experience supporting a senior leader or high-net-worth family.
• Demonstrated ability in business, personal, and home support.
• Ability to handle sensitive matters with discretion and judgment.

Responsibilities

• Manage the Founder’s calendar, including notes and reminders.
• Plan and book all travel arrangements for domestic and international.
• Coordinate household needs and run personal errands.
• Ensure hospitality for guests and maintain phone etiquette.
• Maintain records of expenses and handle admin tasks.
• Be available for on-call support including late nights and weekends.

Skills

Excellent English

Hindi

Marathi

Polished communication

Calm phone manner

Google/Microsoft suite proficiency

Tools

Travel/expense tools

Job description

POSITION DESCRIPTION

Job Title: Personal Assistant (Business + Personal)

Type/Department: Full Time

Reports to: Founders Office

Location: Pune

Role Overview

A hands‑on Personal Assistant who owns end‑to‑end support across business and personal for the Founder. You’ll orchestrate calendars, travel (domestic & international), events, vendors, errands, and guest hospitality, with 24×7 responsiveness during peak periods. Discretion, judgment, and a no‑task‑too‑small mindset are essential.

Key Responsibilities

• Calendar & comms (business + personal): Fully own the Founder’s calendar, brief notes, reminders, follow‑ups; coordinate across time zones; draft/reschedule with polish.
• Travel (domestic & international): Plan and book flights, hotels, visas, and ground transport for Founder & family; build watertight itineraries and contingencies.
• Home & personal support: Coordinate household needs, repairs, deliveries; run errands; maintain checklists and supplies; support family events and celebrations.
• Guest & phone hospitality: Be super polite and welcoming to guests and callers; manage RSVPs; prepare rooms/refreshments; maintain impeccable phone etiquette.
• Vendors & staff: Liaise with service providers, office/household staff, drivers, caterers, visa agents; maintain an up‑to‑date vendor roster.
• Expenses & simple admin: Track expenses, reconcile statements, and maintain tidy records.
• Confidentiality & judgment: Handle sensitive personal/professional matters with absolute discretion.
• Availability: On‑call/24×7 readiness; flexible for late nights, early mornings, weekends, and travel surges.

Qualifications & Experience

• Relevant PA/EA experience supporting a senior principal or high‑net‑worth family.
• Demonstrated strength across business, personal, and home support.
• Multi‑lingual advantage: Excellent English plus Hindi/Marathi; additional Indian or international languages are a plus.
• Polished communication and hospitality; calm, courteous phone manner.
• Proficiency with Google/Microsoft suites; familiarity with travel/expense tools.
• Valid passport; comfortable with frequent domestic & international travel.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Industries: Real Estate, Construction, and Engineering Services

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