Personal Assistant

Commando Security; Hazaribagh, Ranchi; On-site; INR 400,000 - 700,000; Full time

Job summary

Commando Security in India seeks an experienced Personal/Executive Assistant to support senior management. You will manage calendars, arrange meetings and travel, and accompany leadership on site visits and official tours.

The role requires excellent Hindi and English communication, high integrity, and strong organizational skills. Responsibilities include coordinating with HR, Admin, Accounts, Finance, and Operations, preparing reports, drafting official communications, and ensuring timely

Qualifications

• Graduate in any discipline; MBA is an added advantage.
• 25 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent communication skills in Hindi and English.
• Strong problem-solving, coordination, planning, and follow-up abilities.
• Proficient with MS Excel, MS Word, email, and professional documentation.
• Ability to manage multiple tasks, urgent requirements, and changing priorities.
• Strong organisational skills with high integrity and confidentiality.
• Willingness to travel with senior management when required.

Responsibilities

• Provide day-to-day assistance to senior management and manage the daily schedule.
• Organise meetings, appointments, official visits, and travel arrangements.
• Accompany Sir during meetings, site visits, official tours, and business-related activities whenever required.
• Prepare meeting agendas, maintain notes, and ensure timely follow-up on decisions.
• Keep all important documents, reports, and information ready before meetings.
• Coordinate with HR, Administration, Accounts, Finance, Operations, Tender, and other departments.
• Monitor pending approvals, payments, reports, appointments, and deadlines.
• Draft letters, emails, meeting summaries, and official communications.
• Maintain confidentiality of sensitive business and management information.
• Record observations and ensure follow-up after official visits and site inspections.

Skills

Communication (Hindi/English)

Problem-solving

Coordination

Planning

Follow-up

Documentation

Multitasking

Integrity/Confidentiality

Travel readiness

Education

Graduate in any discipline

MBA (advantage)

Tools

MS Excel

MS Word

Job description

Role & responsibilities

1. Personal & Executive Assistance

• Provide day-to-day assistance to senior management and manage the daily schedule.
• Organise meetings, appointments, official visits, and travel arrangements.
• Accompany Sir during meetings, site visits, official tours, and business-related activities whenever required.
• Prepare meeting agendas, maintain notes, and ensure timely follow-up on decisions.
• Keep all important documents, reports, and information ready before meetings.

2. Problem-Solving & Issue Management

• Identify and handle day-to-day administrative and operational issues.
• Coordinate with the concerned departments to resolve problems promptly.
• Escalate critical issues to Sir with clear facts and possible solutions.
• Follow up until assigned issues are resolved and provide regular status updates.
• Handle urgent tasks calmly and ensure minimal disruption to business operations.

3. Departmental Coordination

• Coordinate with HR, Administration, Accounts, Finance, Operations, Tender, and other departments.
• Collect updates on pending work, deadlines, recruitment, documentation, and operational activities.
• Communicate management instructions clearly and track their implementation.
• Ensure accountability and timely completion of tasks by the concerned team members.

4. Task Tracking & Follow-Up

• Maintain a daily task tracker for Sir and senior management.
• Monitor pending approvals, payments, reports, appointments, and important deadlines.
• Remind concerned employees and department heads about pending assignments.
• Prepare daily work updates and highlight priority issues requiring management attention.

5. Communication & Correspondence

• Handle official calls, emails, messages, and correspondence on behalf of Sir.
• Communicate professionally with employees, clients, vendors, and business associates.
• Draft letters, emails, meeting summaries, and official communications.
• Maintain confidentiality of sensitive business and management information.

6. Reporting & Documentation

• Prepare daily, weekly, and meeting-related reports.
• Maintain records of meetings, decisions, instructions, and follow-up actions.
• Use MS Excel, Word, PowerPoint, and other office tools for reporting and documentation.
• Ensure important files and documents are organised and readily accessible.

7. Official Visits & Business Support

• Accompany Sir on official visits, client meetings, branch visits, and project-site inspections.
• Coordinate schedules, travel, accommodation, and meeting arrangements.
• Record observations and instructions during site visits and ensure follow-up after returning.
• Be available for business travel as required by the role.

Required Qualifications & Skills

• Graduate in any discipline; MBA is an added advantage.
• 25 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, or in a similar role.
• Excellent communication skills in Hindi and English.
• Strong problem-solving, coordination, planning, and follow-up abilities.
• Proficiency in MS Excel, MS Word, email, and professional documentation.
• Ability to manage multiple tasks, urgent requirements, and changing priorities.
• Strong organisational skills and attention to detail.
• High level of integrity, discretion, reliability, and confidentiality.
• Willingness to travel with senior management when required.

Preferred candidate profile