Personal Assistant

Kaabil; Hyderabad; On-site; INR 334,800 - 446,400; Full time

Job summary

Kaabil is searching for a Personal Assistant to support the founder in Hyderabad, Telangana. The role involves managing schedules, coordinating with stakeholders, and assisting with hiring and events.

The ideal candidate is organised, tech-savvy, and able to handle personal and professional responsibilities. Proven experience in a similar role is preferred. A monthly salary of ₹30,000–₹40,000 will be offered, based on experience.

Qualifications

• Experience assisting with recruitment or hiring processes.
• Experience organising events, meetings, or team activities.
• Ability to communicate professionally with employees and senior stakeholders.

Responsibilities

• Manage the founder’s calendar and daily schedule.
• Draft and manage routine emails and correspondence.
• Assist with hiring and coordinate interviews.
• Organise business and team events when required.
• Conduct online research and present findings.

Skills

Excellent spoken and written English

Strong organisational and time-management skills

High attention to detail

Tech-savvy

Comfortable using productivity tools

Tools

Gmail

Google Calendar

Google Drive

Microsoft Office

WhatsApp

Job description

Job Title

Personal Assistant to Founder

Location

Hyderabad, Telangana

Employment Type

Full‑time

Salary

₹30,000–₹40,000 per month, depending on experience and capabilities.

Role Overview

We are looking for a highly organised, proactive and tech‑savvy Personal Assistant to support a founder across professional and personal responsibilities. The role requires someone who can manage schedules, coordinate with multiple stakeholders, assist with hiring, organise events when required and ensure that important tasks are completed on time. The ideal candidate should be dependable, resourceful and comfortable working in a fast‑paced environment.

Key Responsibilities

• Manage the founder’s calendar, meetings, appointments and daily schedule.
• Maintain task lists, track deadlines and follow up with employees, vendors and external stakeholders.
• Draft and manage routine emails, WhatsApp messages and other correspondence.
• Assist with hiring, including posting jobs, screening candidates, scheduling interviews and coordinating follow‑ups.
• Organise business meetings, team events, personal events and other gatherings when required.
• Coordinate travel, including flights, hotels, transportation and itineraries.
• Handle personal errands, appointments, bookings and administrative requirements.
• Conduct online research and present findings in a clear and structured manner.
• Coordinate with lawyers, accountants, recruiters, agencies, vendors and service providers.
• Maintain documents, invoices, records, contacts and important information.
• Prepare meeting notes and ensure that action items are completed.
• Use technology and productivity tools to improve organisation and efficiency.
• Handle sensitive personal and business information with complete confidentiality.
• Anticipate requirements and proactively resolve coordination or scheduling issues.

Requirements

• Excellent spoken and written English.
• Strong organisational and time‑management skills.
• High attention to detail and strong follow‑up ability.
• Tech‑savvy and comfortable learning new software and digital tools.
• Experience assisting with recruitment or hiring processes.
• Experience organising events, meetings or team activities.
• Comfortable using Gmail, Google Calendar, Google Drive, Microsoft Office, WhatsApp and productivity tools.
• Ability to communicate professionally with employees, candidates, vendors and senior stakeholders.
• Ability to work independently and take ownership of responsibilities.
• Previous experience as a Personal Assistant, Executive Assistant, HR Coordinator, Recruitment Coordinator or in a similar role is preferred.

Ideal Candidate

• Proactive, intelligent and resourceful.
• Extremely reliable and responsive.
• Comfortable handling both personal and professional responsibilities.
• Strong problem‑solving and decision‑making ability.
• Calm under pressure and able to manage changing priorities.
• Discrete, trustworthy and professional.
• Willing to take initiative rather than wait for instructions.