Personal Assistant To Principal

VIBGYOR Group of Schools; Pune District; In loco; INR 800.000 - 1.200.000; Tempo pieno

Descrizione del lavoro

VIBGYOR Group of Schools in Pune is seeking an experienced Executive Secretary/Personal Assistant to support the Principal with calendar, meetings, and travel coordination. You will handle calls, emails, and confidential documents, while ensuring smooth administrative operations.

Responsibilities include preparing MIS reports, presentations, and financial statements, maintaining records and the contact database, and coordinating training workshops and official communications.

Competenze

• 34 years of experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.

Mansioni

• Manage the Principal's calendar, appointments, meetings, and travel arrangements.
• Attend meetings, prepare minutes, and follow up on action items.
• Handle calls, emails, correspondence, and confidential documents.
• Coordinate academic and administrative tasks, ensuring timely completion.
• Prepare MIS reports, presentations, financial statements, and other documents as required.
• Maintain organized electronic and physical records and the Principals contact database.
• Coordinate training workshops, team meetings, outings, and official communications.
• Manage office supplies, procurement, vendor coordination, and cost-effective purchasing.
• Provide administrative support across departments as required.
• Undertake additional responsibilities assigned by the Principal.
• Support data entry, reporting, presentations, and other project-related activities.

Conoscenze

Executive Secretary

Personal Assistant

Administrative support

Meeting coordination

Descrizione del lavoro

Role & Responsibilities

Primary Responsibilities:

• Manage the Principals calendar, appointments, meetings, conferences, and travel arrangements.
• Attend meetings, prepare minutes, and follow up on action items.
• Handle calls, emails, correspondence, and confidential documents.
• Coordinate academic and administrative tasks, ensuring timely completion.
• Prepare MIS reports, presentations, financial statements, and other documents as required.
• Maintain organized electronic and physical records and the Principals contact database.
• Coordinate training workshops, team meetings, outings, and official communications.
• Manage office supplies, procurement, vendor coordination, and cost-effective purchasing.

Secondary Responsibilities:

• Provide administrative support across departments as required.
• Undertake additional responsibilities assigned by the Principal.
• Support data entry, reporting, presentations, and other project-related activities.

Preferred Candidate Profile

• 34 years of experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.