Personal Assistant To Managing Director

Polymech International; Mumbai; On-site; INR 391,000 - 837,000; Full time

Job summary

Polymech International in Mumbai seeks an experienced Personal Assistant to manage the MD's calendar, schedule internal and external meetings, and coordinate travel. The role requires exceptional English communication, calendar discipline, and the ability to handle confidential information with discretion.

The ideal candidate has graduate education with a business administration background preferred and strong MS Office skills.

Qualifications

• Graduate in any discipline; business administration qualification is an advantage.
• Excellent verbal and written communication in English; knowledge of Hindi or regional languages is an advantage.
• Strong calendar management and meeting coordination abilities.
• Ability to handle confidential documents with discretion.
• Willingness to work extended hours when required and adapt to changing priorities.

Responsibilities

• Manage the MD's daily calendar, appointments, and meetings.
• Schedule internal and external meetings.
• Send meeting invitations and reminders.
• Prioritize urgent appointments and resolve scheduling conflicts.
• Coordinate travel schedules and itineraries.

Skills

Verbal communication

Written communication

Calendar management

Meeting coordination

Travel planning

Discretion / confidentiality

Organizational skills

Interpersonal skills

Problem solving

Flexibility

Education

Graduate in any discipline

Business administration qualification advantageous

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Job description

Role & responsibilities

• Manage the MDs daily calendar, appointments, and meetings.


• Schedule internal and external meetings.


• Send meeting invitations and reminders.


• Prioritize urgent appointments and resolve scheduling conflicts.


• Coordinate travel schedules and itineraries.

Preferred candidate profile

• Education: Graduate in any discipline; a business administration qualification is an advantage.


• Experience: 37 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.


• Communication Skills: Excellent verbal and written communication skills in English; knowledge of Hindi or other regional languages is an advantage.


• Organizational Skills: Strong calendar management, meeting coordination, travel planning, and scheduling abilities.


• Technical Skills: Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.


• Confidentiality: Ability to handle sensitive business information and confidential documents with discretion.


• Professional Attributes: Presentable, punctual, detail-oriented, dependable, and well-organized.


• Problem-Solving: Ability to anticipate the MD’s requirements, prioritize tasks, and manage unexpected changes.


• Interpersonal Skills: Strong coordination and relationship-management skills when dealing with senior management, clients, and external stakeholders.


• Flexibility: Willingness to work extended hours when required and adapt to changing executive priorities.