Personal Assistant To Chairman

Onkar Sakhar Karkhana; Pune District; Sur place; INR 1 200 000 - 1 800 000; Plein temps

Résumé du poste

Onkar Sakhar Karkhana is seeking a highly trustworthy Personal/Executive Assistant to support the Chairman. The role manages schedules, correspondence, travel, and strategic engagements, with readiness to travel domestically and internationally as required.

The ideal candidate will exhibit discretion, professionalism, and communicative excellence in English, Hindi, and Marathi, with strong MS Office skills and a client-facing ethos aligned to the Chairman's representation of the company.

Qualifications

• Graduate or postgraduate; preferred degree in Business Administration or Secretarial Practice.
• Prior experience as PA/EA to a senior executive, promoter, or Chairman.
• Valid passport (no travel restrictions) and valid driving license.
• Willingness to relocate or travel outstation for extended durations.

Responsabilités

• Manage Chairman's daily calendar, appointments, and priorities with judgment and discretion.
• Draft and review correspondence, reports, presentations, and official communication.
• Coordinate and accompany Chairman on domestic and international travel, arrange itineraries, visas, tickets, accommodation, logistics.
• Be available for outstation travel as an essential part of the role.
• Organize Board and management meetings, prepare agendas and minutes.
• Act as liaison between the Chairman and internal/external stakeholders.
• Handle confidential business, financial, and personal matters with integrity.
• Liaise with government offices, banks, auditors, and legal advisors as needed.
• Track key initiatives and deadlines; ensure timely follow-through.
• Manage expense reports and travel documentation.

Connaissances

Multilingual communication

Organizational skills

Professionalism & confidentiality

MS Office proficiency

Travel readiness

Interpersonal skills

Formation

Graduate or postgraduate

Outils

MS Office

Description du poste

POSITION OVERVIEW

Onkar Sakhar Karkhana Limited is seeking a highly trustworthy, detail-oriented, and proactive Personal/Executive Assistant to support the Chairman. The role involves managing the Chairman's schedule, correspondence, travel, and strategic engagements, and requires the person to be readily available to travel with or on behalf of the Chairman as and when required. This role demands polished communication, absolute discretion, and the ability to represent the Chairman and the company professionally at all times.

KEY RESPONSIBILITIES

• Manage the Chairman's daily calendar, appointments, meetings, and priorities with strong judgment and discretion.
• Draft, review, and manage correspondence, reports, presentations, and official communication on behalf of the Chairman.
• Coordinate and personally accompany the Chairman on domestic and international travel, including arranging itineraries, visas, tickets, accommodation, and on-ground logistics.
• Be available for outstation and short-notice travel as an essential and non-negotiable part of the role.
• Organize Board meetings, management review meetings, and industry association events including agenda preparation, minutes, and follow-up on action items.
• Act as the primary point of contact between the Chairman and internal departments, external stakeholders, government bodies, and industry associations (e.g., sugar federations, cooperative bodies).
• Handle confidential business, financial, and personal matters with the highest level of integrity and discretion.
• Liaise with government offices, banks, auditors, and legal advisors on behalf of the Chairman as needed.
• Assist in tracking key business initiatives, projects, and deadlines, ensuring timely follow-through.
• Manage expense reports, travel documentation, and record-keeping for the Chairman's office.
• Anticipate the Chairman's needs and proactively resolve issues to optimize his time and effectiveness.

REQUIRED SKILLS & COMPETENCIES

• Excellent verbal and written communication skills in English, Hindi, and Marathi.
• Exceptional organizational skills with the ability to multitask and manage competing priorities.
• High degree of professionalism, confidentiality, and trustworthiness.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Comfortable and willing to travel frequently, including at short notice and for extended periods, as this is a mandatory requirement of the role.
• Pleasant, presentable personality with strong interpersonal skills to represent the Chairman and company externally.
• Ability to work flexible hours based on the Chairman's schedule and travel commitments.

QUALIFICATIONS

• Graduate/Postgraduate in any discipline; a degree/diploma in Business Administration or Secretarial Practice is preferred.
• Prior experience as a PA/EA to a senior executive, promoter, or Chairman is highly desirable.
• Valid passport (with no travel restrictions) and valid driving license are mandatory.
• Willingness to relocate or travel outstation for extended durations as required by the Chairman's engagements.

COMPENSATION

CTC: As per industry standards, commensurate with experience and qualifications; will be discussed at the time of interview.