Manager Tender & Bid Management (ICT/Telecom)

Transmedia Group; New Delhi, Lucknow, Jaipur; On-site; INR 900,000 - 2,100,000; Full time

Job summary

Transmedia Group in India seeks a detail-oriented Tender and bid management professional to coordinate end-to-end tender activities for ICT/Telecom and infrastructure projects. The role involves identifying opportunities, reviewing eligibility and compliance, coordinating technical and commercial documents, and submitting bids on time.

The candidate will track tenders, manage documentation, and liaise with Finance, Projects, and Operations to ensure smooth post-award processes and billing

Qualifications

• Graduate in Engineering, IT, Commerce, or Business Administration.
• 34 years of relevant experience in ICT/Telecom tendering, government procurement, or techno-commercial bid management.
• Hands-on experience in tender preparation, bid documentation, compliance checks, and submission through GeM and/or other government e-procurement portals is preferred.

Responsibilities

• Identify, monitor, and track RFPs, government tenders, procurement opportunities, and GeM bids relevant to the business.
• Review tender eligibility criteria, technical and commercial requirements, compliance conditions, submission deadlines, and required documentation.
• Coordinate the preparation of technical proposals, BOQs, OEM authorizations, experience certificates, supporting documents, and commercial schedules.
• Prepare, review, and submit approved tenders and GeM bids accurately and within prescribed deadlines.
• Coordinate tender-related formalities, including EMD, Bank Guarantees (BG/PBG), digital signatures, and supporting approvals with the relevant teams.
• Track tender clarifications, negotiations, reverse auctions, bid evaluation status, and Purchase Orders (POs); follow up on pending actions.
• Coordinate with Projects and Operations teams to obtain work completion certificates and supporting documents required for billing.
• Follow up with Finance on invoice submission and processing status, and coordinate to resolve documentation gaps.
• Maintain organized tender records, compliance matrices, document libraries, submission trackers, and regular bid-status reports.

Job description

Role Summary:

We are looking for a detail-oriented Tender and bid management professional to coordinate end-to-end tender activities for ICT/Telecom and infrastructure projects. The role involves identifying relevant opportunities, reviewing eligibility and compliance requirements, coordinating technical and commercial documents, submitting bids on time, and tracking tender outcomes and post-award commercial documentation.

Key Responsibilities

• Identify, monitor, and track RFPs, government tenders, procurement opportunities, and GeM bids relevant to the business.
• Review tender eligibility criteria, technical and commercial requirements, compliance conditions, submission deadlines, and required documentation.
• Coordinate the preparation of technical proposals, BOQs, OEM authorizations, experience certificates, supporting documents, and commercial schedules.
• Prepare, review, and submit approved tenders and GeM bids accurately and within prescribed deadlines.
• Coordinate tender-related formalities, including EMD, Bank Guarantees (BG/PBG), digital signatures, and supporting approvals with the relevant teams.
• Track tender clarifications, negotiations, reverse auctions, bid evaluation status, and Purchase Orders (POs); follow up on pending actions.
• Coordinate with Projects and Operations teams to obtain work completion certificates and supporting documents required for billing.
• Follow up with Finance on invoice submission and processing status, and coordinate to resolve documentation gaps.
• Maintain organized tender records, compliance matrices, document libraries, submission trackers, and regular bid-status reports.

Qualifications & Experience

• Graduate in Engineering, IT, Commerce, or Business Administration.
• 34 years of relevant experience in ICT/Telecom tendering, government procurement, or techno-commercial bid management.
• Hands-on experience in tender preparation, bid documentation, compliance checks, and submission through GeM and/or other government e-procurement portals is preferred.
• Experience with airport ICT, Wi-Fi, IBS/OD, CCTV, structured cabling, and Operations & Maintenance (O&M) tenders is an advantage.

Required Skills

• Strong understanding of tender preparation, bid compliance, and GeM/e-procurement portals.
• Working knowledge of BOQs, commercial schedules, EMD, BG/PBG, taxes, and contractual terms.
• Strong documentation, coordination, follow-up, and deadline-management skills.
• Proficiency in MS Excel, MS Word, PDF tools, and online tender portals.
• Clear communication skills and the ability to coordinate with Technical, Procurement, OEM, Projects, Operations, and Finance teams.
• Ability to manage multiple bids and maintain accuracy under tight submission deadlines.