Tender and Bid Management Executive

Kidvento Education and Research; Bengaluru; On-site; INR 360,000 - 440,000; Full time

Job summary

Kidvento Education and Research in Bengaluru is seeking a Tender and Bid Management Executive to manage end-to-end tendering and bid submission for government and institutional projects. You will identify opportunities, prepare bid documentation, coordinate with OEMs and internal teams, and ensure timely, compliant submissions.

The role requires 1–2 years of experience in tendering or government procurement, with exposure to GeM and e-procurement platforms.

Qualifications

• Bachelor’s degree in commerce, business administration, management, or related field.
• 1–2 years of experience in tendering, bid management, or government procurement processes.
• Hands-on experience with GeM portal and state e-procurement systems.
• Proficiency in MS Office (Excel, Word, PowerPoint) and PDF/document management tools.
• Strong organizational, analytical, and multitasking abilities.
• Strong communication and coordination skills with the ability to meet deadlines.

Responsibilities

• Track tender opportunities across GeM, state portals, and other government platforms.
• Review tender documents for eligibility, specs, scope, and terms.
• Prepare eligibility sheets and bid documentation per requirements.
• Coordinate with OEMs for MA Forms and quotations.
• Coordinate with internal teams for required documents.
• Upload and submit bids within deadlines.
• Attend pre-bid meetings and maintain updates.
• Maintain Tender Tracker with status and awards.
• Maintain project documents and audit-ready records.
• Prepare documentation for payment releases and audits.
• Generate weekly and monthly MIS reports.
• Support post-award documentation and handover.

Skills

GeM Portal

State e-Procurement

Tender Documentation

MS Office

Communication Skills

Education

Bachelor's degree in commerce

Tools

PDF / Document Management

Job description

Position: Tender and Bid Management Executive

Experience: 1–2 Years

CTC: ₹4,00,000 per annum

Location: Bangalore

Job Summary

We are looking for a highly organized and detail-oriented professional to manage end-to-end tendering and bid submission activities for government and institutional projects. The role involves identifying tender opportunities, preparing comprehensive bid documentation, coordinating with OEMs and internal teams, and ensuring timely and compliant submission of bids.

Key Responsibilities

• Track and monitor tender opportunities across Government e-Marketplace (GeM), State e-Procurement portals, and other government/Non Governement procurement platforms.
• Download, review, and analyze tender documents including eligibility criteria, technical specifications, scope of work, and commercial terms.
• Prepare eligibility compliance sheets, technical bid documentation, and commercial bid structures in line with tender requirements.
• Coordinate with OEMs for Manufacturer Authorization Forms (MAF), quotations, and related supporting documents.
• Coordinate with internal departments for statutory, technical, financial, and compliance- related documents required for bid submission.
• Upload and submit tender documents on various e-procurement portals within stipulated timelines.
• Attend pre-bid meetings, clarify bid requirements, and maintain internal communication updates.
• Maintain and regularly update the Tender Tracker with bid status, submission dates, follow- up actions, and award details.
• Maintain proper records of Work Orders, Work Completion Certificates, Audit Reports, Delivery Challans, and project-related documents.
• Prepare and organize documentation required for payment release processes and government audits.
• Maintain a centralized project documentation repository for easy retrieval, compliance, and audit readiness.
• Prepare weekly and monthly MIS reports for management review.
• Support post-award documentation, contract execution, and project handover activities.

Required Skills & Qualifications

• Bachelor’s degree in commerce, Business Administration, Management, or related field.
• 1–2 years of experience in tendering, bid management, or government procurement processes.
• Hands-on experience with GeM portal and state e-procurement systems.
• Strong understanding of tender documentation and compliance requirements.
• Proficiency in MS Office (Excel, Word, PowerPoint) and PDF/document management tools.
• Excellent organizational, analytical, and multitasking abilities.
• Strong communication and coordination skills with the ability to work under strict deadlines.

Preferred Attributes

• Experience in handling education, government, or institutional projects.
• Ability to coordinate effectively with OEMs, vendors, and internal stakeholders.
• High attention to detail and process-driven work approach.

Growth Opportunity

The role offers excellent exposure to government procurement processes, institutional business operations, and large-scale project coordination, with strong opportunities for professional growth within the organization.