Tender Executive

Houston Systems; Surajpur; On-site; INR 300,000 - 420,000; Full time

Job summary

Houston Systems Private Limited in Greater Noida seeks a Tender Executive to manage end-to-end tendering, from identification to bid submission and post-bid coordination. You will handle GeM and government e-tender portals, prepare technical and commercial documents, and ensure compliance with all requirements.

The role requires hands-on GeM portal experience, meticulous documentation, and the ability to manage multiple tenders under tight deadlines.

Qualifications

• Hands-on knowledge of GeM portal and Government Tendering Process.
• Good understanding of tender documents, ATCs, BOQs, eligibility criteria and technical specifications.
• Strong technical documentation and compliance-checking skills.
• Good working knowledge of MS Excel, MS Word and PDF documents.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tenders and strict deadlines.
• Good analytical and problem-solving ability.
• Strong follow-up skills with internal teams and external/OEM stakeholders.

Responsibilities

• Search and identify relevant tenders on GeM and other Government/e-Tendering portals.
• Analyze tender documents, specifications, BOQ, ATC, eligibility criteria, terms & conditions and corrigenda.
• Prepare tender summaries, eligibility assessments and compliance checklists.
• Verify requirements related to turnover, past experience, certifications, OEM authorization, EMD, ePBG/Performance Security, MSE/MII and other tender-specific conditions.
• Prepare technical compliance sheets against tender specifications.
• Coordinate with Sales, Technical, Finance, OEMs and Management for required tender documents and approvals.
• Prepare, compile and upload technical and commercial bid documents.
• Submit bids on GeM and other e-Tendering portals within the prescribed deadlines.
• Ensure all mandatory documents are correctly prepared and uploaded before bid submission.
• Track corrigenda, pre-bid meetings, bid opening, technical evaluation, commercial evaluation, RA and tender results.
• Handle tender-related clarifications and coordinate responses with the concerned teams.
• Support post-award activities including LOA/PO/GeM Order, Performance Security/ePBG, agreements and other documentation.
• Maintain proper records of participated tenders, submitted bids, tender status, documents and important deadlines.
• Prepare regular tender MIS and status reports for management.
• Ensure timely follow-up on pending documents and tender-related activities.

Skills

GeM portal

Tender docs

MS Excel

MS Word

PDF documents

Attention to detail

Communication

Coordination

Time management

Documentation accuracy

Problem solving

Follow-up

Education

Graduate in any discipline

Diploma/degree in tendering (preferred)

Job description

Job Description Tender Executive

Company Name: Houston Systems Private Limited

Address: D 148, EPIP, Kasna, Surajpur Site V, Greater Noida, Uttar Pradesh 201310 Designation: Tender Executive
Department: Tender / Business Development
Experience: 1–3 Years
Location: Greater Noida, Uttar Pradesh
Employment Type: Full-Time

Job Summary

We are looking for a Tender Executive responsible for managing the end-to-end tendering process, including tender identification, tender document analysis, eligibility assessment, preparation of technical and commercial documentation, bid submission, tender tracking, and post-bid coordination.

The ideal candidate should have hands-on experience with GeM and Government/e-Tendering portals, strong documentation skills, attention to detail, and the ability to manage multiple tenders within strict deadlines.

Key Responsibilities

• Search and identify relevant tenders on GeM and other Government/e-Tendering portals.
• Analyse tender documents, specifications, BOQ, ATC, eligibility criteria, terms & conditions and corrigenda.
• Prepare tender summaries, eligibility assessments and compliance checklists.
• Verify requirements related to turnover, past experience, certifications, OEM authorization, EMD, ePBG/Performance Security, MSE/MII and other tender-specific conditions.
• Prepare technical compliance sheets against tender specifications.
• Coordinate with Sales, Technical, Finance, OEMs and Management for required tender documents and approvals.
• Prepare, compile and upload technical and commercial bid documents.
• Submit bids on GeM and other e-Tendering portals within the prescribed deadlines.
• Ensure all mandatory documents are correctly prepared and uploaded before bid submission.
• Track corrigenda, pre-bid meetings, bid opening, technical evaluation, commercial evaluation, RA and tender results.
• Handle tender-related clarifications and coordinate responses with the concerned teams.
• Support post-award activities including LOA/PO/GeM Order, Performance Security/ePBG, agreements and other documentation.
• Maintain proper records of participated tenders, submitted bids, tender status, documents and important deadlines.
• Prepare regular tender MIS and status reports for management.
• Ensure timely follow-up on pending documents and tender-related activities.

Required Skills

• Hands-on knowledge of GeM portal and Government Tendering Process.
• Good understanding of tender documents, ATCs, BOQs, eligibility criteria and technical specifications.
• Strong technical documentation and compliance-checking skills.
• Good working knowledge of MS Excel, MS Word and PDF documents.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tenders and strict deadlines.
• Good analytical and problem-solving ability.
• Strong follow-up skills with internal teams and external/OEM stakeholders.

Preferred Experience

• 1–3 years of experience in GeM / Government / E‑Tendering.
• Experience in technical bid preparation and compliance documentation.
• Experience in handling EMD, BG, Performance Security/ePBG and post-award formalities.
• Experience with technical products/services, security systems, access control, electronic security, IT infrastructure or related industries will be an added advantage.

Educational Qualification

Graduate in any discipline.

Candidates with a technical diploma/degree or relevant tendering experience will be preferred.

Key Competencies

• Attention to detail
• Tenders & compliance analysis
• Time management
• Documentation accuracy
• Coordination & follow-up
• Problem solving
• Ability to work under deadlines
• Ownership and responsibility

Key Performance Areas

• Accurate and timely tender analysis
• Timely submission of error-free bids
• Complete compliance with tender requirements
• Effective coordination for required documentation
• Proper tracking of tender deadlines and status
• Accurate maintenance of tender records and MIS