Tender and Bid Management Executive

Keka Technologies Private Limited; Bengaluru; On-site; INR 360,000 - 440,000; Full time

Job summary

ESP Engineered is seeking a Tender and Bid Management Executive in Bengaluru, Karnataka, with 1-2 years of experience in government procurement processes. The role entails managing tendering and bid submissions for projects, requiring proficiency in MS Office and familiarity with the GeM portal. Ideal candidates will have strong organizational and communication skills. The position offers opportunities for professional growth within a supportive environment. Salary is ₹4,00,000 per annum.

Qualifications

• 1–2 years of experience in tendering, bid management, or government procurement processes.
• Hands‑on experience with GeM portal and state e‑procurement systems.
• Strong understanding of tender documentation and compliance requirements.

Responsibilities

• Manage end-to-end tendering and bid submission activities.
• Track and monitor tender opportunities across various platforms.
• Prepare eligibility compliance sheets and bid documentation.
• Coordinate with OEMs and internal departments for bid submission.
• Maintain and update the Tender Tracker with bid status.

Skills

Tender management

Bid documentation preparation

Communication skills

Analytical abilities

Organizational skills

Education

Bachelor’s degree in commerce, Business Administration, Management, or related field

Tools

GeM portal

Microsoft Office (Excel, Word, PowerPoint)

Job description

Position: Tender and Bid Management Executive

Experience: 1–2 Years

CTC: ₹4,00,000 per annum

Job Summary

We are looking for a highly organized and detail-oriented professional to manage end-to-end tendering and bid submission activities for government and institutional projects. The role involves identifying tender opportunities, preparing comprehensive bid documentation, coordinating with OEMs and internal teams, and ensuring timely and compliant submission of bids.

Key Responsibilities

• Track and monitor tender opportunities across Government e-Marketplace (GeM), State e-Procurement portals, and other government/Non-Government procurement platforms.
• Download, review, and analyze tender documents including eligibility criteria, technical specifications, scope of work, and commercial terms.
• Prepare eligibility compliance sheets, technical bid documentation, and commercial bid structures in line with tender requirements.
• Coordinate with OEMs for Manufacturer Authorization Forms (MAF), quotations, and related supporting documents.
• Coordinate with internal departments for statutory, technical, financial, and compliance-related documents required for bid submission.
• Upload and submit tender documents on various e-procurement portals within stipulated timelines.
• Attend pre-bid meetings, clarify bid requirements, and maintain internal communication updates.
• Maintain and regularly update the Tender Tracker with bid status, submission dates, follow‑up actions, and award details.
• Maintain proper records of Work Orders, Work Completion Certificates, Audit Reports, Delivery Challans, and project-related documents.
• Prepare and organize documentation required for payment release processes and government audits.
• Maintain a centralized project documentation repository for easy retrieval, compliance, and audit readiness.
• Prepare weekly and monthly MIS reports for management review.
• Support post‑award documentation, contract execution, and project handover activities.

Required Skills & Qualifications

• Bachelor’s degree in commerce, Business Administration, Management, or related field.
• 1–2 years of experience in tendering, bid management, or government procurement processes.
• Hands‑on experience with GeM portal and state e‑procurement systems.
• Strong understanding of tender documentation and compliance requirements.
• Proficiency in MS Office (Excel, Word, PowerPoint) and PDF/document management tools.
• Excellent organizational, analytical, and multitasking abilities.
• Strong communication and coordination skills with the ability to work under strict deadlines.

Preferred Attributes

• Experience in handling education, government, or institutional projects.
• Ability to coordinate effectively with OEMs, vendors, and internal stakeholders.
• High attention to detail and process‑driven work approach.

The role offers excellent exposure to government procurement processes, institutional business operations, and large-scale project coordination, with strong opportunities for professional growth.