Tender Executive – IT Infrastructure

Staunch Technologies Pvt Ltd.; Chennai; On-site; INR 500,000 - 700,000; Full time

Job summary

Staunch Technologies Pvt Ltd. seeks a Tender Executive with 2+ years in IT infrastructure bids. You will manage end-to-end tender processes for GeM, government portals, and private tenders, coordinating with IT engineers, product managers, and commercial teams.

The role focuses on compliance, documentation, and timely submissions, requiring strong English communication and meticulous attention to detail.

Qualifications

• Graduate degree in any discipline; bid management certification is a plus.
• Minimum 2 years in tender management for IT hardware/networking/cloud infra.
• Strong MS-Office proficiency and familiarity with GeM portal.

Responsibilities

• Identify IT infrastructure tenders from GeM and government portals.
• Screen eligibility and technical/commercial criteria for bids.
• Coordinate end-to-end submission with cross-functional teams.
• Maintain compliant bid documentation and archives.

Skills

Detail oriented

English communication

Coordination

Documentation

Education

Graduate degree (any discipline)

Tools

GeM portal

MS Word

Excel

Adobe Acrobat

Job description

Experience: 2+ Years Full-time Chennai, India (or Remote/Hybrid as applicable)

• Experience: 2+ Years
• Location: Chennai, India (or Remote/Hybrid as applicable)
• Reports To: Bid Manager / Head of Techno-Commercial

Job Summary

We are looking for a detail-oriented Tender Executive with 2+ years of experience specifically in the IT infrastructure domain. In this role, you will end-to-end manage the identification, compilation, documentation, and submission of bids for government (GeM, e-Procurement portals) and private corporate tenders. The ideal candidate will have a strong understanding of IT terminology (servers, networking, cloud, licensing) and a proven track record of coordinating with cross-functional teams to deliver winning, compliant bid submissions.

Tender Lifecycle Management

• Tender Sourcing: Monitor daily e-procurement portals, government bidding sites, and corporate networks to identify relevant IT infrastructure RFPs, RFQs, and tenders.
• Eligibility Screening: Review tender documents thoroughly to analyze eligibility criteria, technical compliance requirements, and commercial risks.
• End-to-End Submission: Coordinate, format, and assemble all technical, commercial, and administrative documentation required for final submission before strict deadlines.

Documentation & Compliance

• Statutory Compliance: Ensure all mandatory statutory documents (EMD, bank guarantees, tax certificates, OEM authorization letters/MAFs) are verified and accurate.
• Query Management: Prepare pre-bid queries to seek clarifications from clients during the pre-bid phase.
• Document Archiving: Maintain systematic repositories of past proposals, standard company profiles, case studies, and compliance checklists to accelerate future bids.

Cross-Functional Coordination

• Technical & Commercial Alignment: Work closely with IT engineers, product managers, and techno-commercial teams to gather inputs for the Bill of Quantities (BOQ) and technical architectures.
• OEM Collaboration: Coordinate with OEMs (like Cisco, Dell, HP, Microsoft) to secure manufacturer authorization forms (MAFs) and specialized tender pricing.

Required Skills & Qualifications

• Education: Graduate degree in any discipline (B.Sc IT, BCA, B.E., B.Com, or BBA). Certification in documentation or bid management is a plus.
• Experience: Minimum 2 years of dedicated experience managing tenders specifically for IT hardware, networking, or cloud infrastructure.
• Platform Expertise: High proficiency with e-Procurement portals and the GeM (Government e-Marketplace) portal.
• Core Competencies: Excellent proficiency in MS Word, Excel, and Adobe Acrobat (for compiling and merging large PDF dossiers).
• Soft Skills: Sharp eye for detail, strong organizational skills, ability to work under high-pressure deadlines, and clear communication skills in English.