Manager - Facility & Maintenance

Vista Developers Mumbai Llp; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Vista Developers Mumbai Llp seeks an experienced facilities professional to oversee repair, maintenance and upkeep of its office premises and mall in Mumbai. You will manage the maintenance team, HVAC, electrical, plumbing and building services, while coordinating AMC contracts and vendor performance.

The role requires a Diploma/B.E./B.Tech in mechanical/electrical/civil engineering with 6–8 yearsFM experience. Immediate joiners preferred; ERP exposure is a plus.

Qualifications

• Diploma/B.E./B.Tech in Mechanical, Electrical, Civil Engineering or related discipline.
• 6–8 years of facility management, maintenance or commercial property management experience.
• Experience in Real Estate, shopping malls, corporate offices or FM companies preferred.
• Strong knowledge of HVAC, Electrical, Fire Fighting, Plumbing, Civil maintenance and building services.
• Experience in vendor management and AMC administration.
• Knowledge of safety standards and statutory compliance in FM.
• Good communication, team management and problem-solving skills.
• Immediate joiner or within 15 days preferred.

Responsibilities

• Responsible for all types of repair and maintenance activities for the office premises and mall.
• Supervise housekeeping and maintenance operations for the office premises and mall.
• Prepare daily, weekly, monthly and annual maintenance schedules and reports.
• Conduct daily mall inspections to identify issues and assign work to the maintenance team.
• Supervise the maintenance team to meet quality standards.
• Maintain HVAC and Fire Fighting Systems and Equipment.
• Ensure timely repair and maintenance of Electrical, HVAC, Plumbing, Carpentry, Civil, and other building services.
• Manage AMC contracts and ensure servicing of all equipment.
• Handle vendor management including selection, negotiation and evaluation.
• Ensure housekeeping and security staff perform duties to required standards.
• Oversee upkeep of office premises and mall; coordinate purchases of furniture and materials.
• Verify, process and submit maintenance invoices through ERP.
• Carry out other responsibilities as directed by Department Head and Directors.

Skills

Team management

Problem solving

Communication

MS Excel

MS Word

ERP systems

Report preparation

Education

Diploma in Mechanical Engineering

B.E./B.Tech in Mechanical Engineering

B.E./B.Tech in Electrical Engineering

Tools

MS Excel

MS Word

ERP systems

Job description

Role & Responsibilities

• Responsible for all types of repair and maintenance activities for the office premises and mall.
• Supervise the overall housekeeping and maintenance operations of the office premises and mall.
• Prepare daily, weekly, monthly, and annual maintenance schedules and reports.
• Conduct daily inspections of the mall to identify maintenance issues such as leakages, cracks, faulty electrical switches, paint deterioration, and other defects, and assign work to the maintenance team accordingly.
• Supervise the maintenance team and ensure that all maintenance work is completed to the required quality standards.
• Responsible for the maintenance of HVAC and Fire Fighting Systems and Equipment.
• Ensure timely repair and maintenance of Electrical, HVAC, Plumbing, Carpentry, Civil, and other building services.
• Manage the Annual Maintenance Contracts (AMC) and ensure timely servicing of all equipment and utilities.
• Handle vendor management, including vendor selection, negotiation, and performance evaluation as per company guidelines.
• Ensure housekeeping and security staff perform their duties efficiently and maintain the required service standards.
• Be responsible for the overall upkeep and maintenance of the office premises and mall.
• Coordinate the purchase of furniture, fixtures, and maintenance-related materials as required.
• Ensure all maintenance-related invoices are verified, processed, and submitted for payment through the ERP system.
• Carry out any other responsibilities or assignments as directed by the Department Head and Directors.

Desired Candidate Profile

• Diploma / B.E. / B.Tech in Mechanical, Electrical, Civil Engineering, or a related discipline.
• 6 to 8 years of experience in Facility Management, Maintenance, or Commercial Property Management.
• Experience in Real Estate, Commercial Buildings, Shopping Malls, Corporate Offices, or Facility Management companies will be preferred.
• Strong knowledge of HVAC, Electrical, Fire Fighting Systems, Plumbing, Civil Maintenance, and Building Services.
• Good understanding of preventive and breakdown maintenance.
• Experience in Vendor Management and AMC administration.
• Knowledge of safety standards, statutory compliance, and facility management best practices.
• Good communication, team management, and problem-solving skills.
• Proficient in MS Excel, MS Word, ERP systems, and report preparation.
• Candidates who can join immediately or within 15 days will be preferred.