Inventory & Parts Store Manager

Moto40 Powersports Llp; Hyderabad; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Moto40 Powersports in Hyderabad is seeking an Admin & Site Operations Manager to own day-to-day administration of the Moto40 workshop. This hands-on role includes managing people records, petty cash, vendors, purchasing, parts coordination, documentation and general site administration.

You will act as the administrative owner of the site, ensuring routine matters are handled accurately, on time, and without constant follow-up from management.

Qualifications

• 4–12 years of experience in administration, office management, site administration, operations, procurement or a similar role.
• Strong experience handling petty cash, attendance, vendors, purchasing and documentation.
• Good working knowledge of Excel / Google Sheets and basic business software.
• Strong numerical accuracy and attention to detail.
• Good documentation and record-keeping habits.
• Strong vendor negotiation and follow-up skills.
• Ability to organise multiple responsibilities and close tasks without repeated reminders.
• Comfortable taking ownership and being accountable for day-to-day site operations.
• Good communication skills in English. Telugu and/or Hindi would be an advantage.

Responsibilities

• Manage day-to-day administration of the Moto40 workshop.
• Maintain staff attendance, leave and related employee records.
• Manage petty cash, expenses, bills, vouchers and supporting documentation.
• Maintain accurate records and submit regular expense and cash reports.
• Coordinate purchasing of workshop parts, consumables, supplies and other requirements.
• Raise and track purchase orders and follow up on pending deliveries.
• Coordinate with suppliers and vendors on quotations, pricing, orders, invoices, payments, returns and shortages.
• Verify supplier invoices against orders and materials received.
• Maintain records of outstanding vendor payments and coordinate with management/accounts for payment processing.
• Monitor commonly used parts and consumables and ensure timely replenishment.
• Coordinate receipt, storage and issue of parts and supplies.
• Maintain organised physical and digital records for purchases, vendors, expenses and administration.
• Coordinate site requirements including housekeeping, utilities, maintenance and general facility matters.
• Support workshop management with reports, documentation and operational follow-ups.
• Ensure company processes and approvals are followed for purchases and expenses.
• Act as the primary administrative point of contact at the site and ensure issues are followed through to closure.

Skills

Petty cash management

Attendance records

Vendor coordination

Purchasing & procurement

Documentation

Excel & Google Sheets

English communication

Organisational skills

Tools

MS Excel

Google Sheets

Job description

MOTO40 POWERSPORTS

Admin & Site Operations Manager

Hyderabad, Telangana | Full-time | 5 to 12 years experience

About the Role

We are looking for a highly organised and dependable Admin & Site Operations Manager to take ownership of the day-to-day administration and coordination of the Moto40 workshop.

This is a hands-on role for someone who is comfortable managing people records, petty cash, vendors, purchasing, parts coordination, documentation and general site administration.

You will act as the administrative owner of the site and ensure that routine operational matters are handled accurately, on time and without constant follow-up from management.

Key Responsibilities

• Manage day-to-day administration of the Moto40 workshop.
• Maintain staff attendance, leave and related employee records.
• Manage petty cash, expenses, bills, vouchers and supporting documentation.
• Maintain accurate records and submit regular expense and cash reports.
• Coordinate purchasing of workshop parts, consumables, supplies and other requirements.
• Raise and track purchase orders and follow up on pending deliveries.
• Coordinate with suppliers and vendors on quotations, pricing, orders, invoices, payments, returns and shortages.
• Verify supplier invoices against orders and materials received.
• Maintain records of outstanding vendor payments and coordinate with management/accounts for payment processing.
• Monitor commonly used parts and consumables and ensure timely replenishment.
• Coordinate receipt, storage and issue of parts and supplies.
• Maintain organised physical and digital records for purchases, vendors, expenses and administration.
• Coordinate site requirements including housekeeping, utilities, maintenance and general facility matters.
• Support workshop management with reports, documentation and operational follow-ups.
• Ensure company processes and approvals are followed for purchases and expenses.
• Act as the primary administrative point of contact at the site and ensure issues are followed through to closure.

What Were Looking For

4–12 years of experience in administration, office management, site administration, operations, procurement or a similar role.

• Strong experience handling petty cash, attendance, vendors, purchasing and documentation.
• Good working knowledge of Excel / Google Sheets and basic business software.
• Strong numerical accuracy and attention to detail.
• Good documentation and record-keeping habits.
• Strong vendor negotiation and follow-up skills.
• Ability to organise multiple responsibilities and close tasks without repeated reminders.
• Comfortable taking ownership and being accountable for day-to-day site operations.
• Good communication skills in English. Telugu and/or Hindi would be an advantage.

Experience in an automotive workshop, dealership, service centre, warehouse, manufacturing unit, corporate or similar operational environment would be an advantage.

Motorcycle knowledge is useful but not mandatory. We value strong administration and operational discipline more than technical motorcycle knowledge.

The Person We Want

We are looking for someone who is structured, reliable and proactive.

You should be the kind of person who notices when something is pending, follows it up, keeps records properly and makes sure it gets completed.

This role will suit someone who enjoys being the person who keeps an operation organised and running smoothly.

Performance incentives may be offered depending on the candidate and role.