HR Executive

Malabargroup; Kozhikode district; On-site; INR 350,000 - 520,000; Full time

Job summary

Malabargroup is seeking an HR professional to manage end-to-end human resources functions from recruitment, payroll and compliance to employee relations. The role covers interviews, agency collaborations, records maintenance, insurance handling, safety, training and terminations.

The candidate will oversee statutory compliance, salary processing, welfare activities and staff communications, while ensuring timely documentation and policy guidance across the organization.

Responsibilities

• Reviewing resumes and applications
• Conducting recruitment interviews and providing inputs during the hiring process
• Working with recruitment agencies to source candidates for specific positions
• Maintaining HR records related to compensation, health and medical insurance
• Handling insurance-related issues
• Managing workplace safety issues
• Training new or existing employees
• Firing staff
• Communicating and explaining HR policies to employees
• Follow up of confirmation records and statutory obligations - PF, ESIC, taxes, gratuity, LTA, bonus
• Preparation of salary statements
• Handling full and final settlements of employees
• Administration of all contract labor
• Conducting welfare activities
• Community initiatives programs - organizing and participation
• Regular updating of communication channels
• Preparing and submitting HR letters/documents/certificates as required
• Ensuring statutory compliances for PF withdrawal, annual returns, licenses, labour laws
• Liaising with government agencies for compliance
• Preparing and processing salary distribution, bonus, increments, leaves encashment, settlements
• Recording, maintaining and monitoring attendance
• Conducting employee orientation and joining formalities
• Maintaining master database of each employee
• Resolving grievances or queries from employees
• Escalating to appropriate level based on issue
• Checking travel, tour expenses and contractor bills for timely credit
• Preparing offer and confirmation letters
• Implementing and administering performance management processes
• Conducting exit interviews and recording results
• Reviewing job descriptions and updating with managers
• Engaging with employees to understand motivation levels
• Keeping records of staff insurance and renewal

Job description

• Reviewing resumes and applications
• Conducting recruitment interviews and providing the necessary inputs during the hiring process
• Working with recruitment agencies to source for candidates for specific job positions
• Maintaining HR records, such as those related to compensation, health and medical insurance
• Handling insurance-related issues
• Managing workplace safety issues
• Training new or existing employees
• Firing staff
• Communicating and explaining the organization's HR policies to the employees
• Follow up of confirmation records statutory obligations - PF, ESIC, taxes, gratuity, LTA, bonus etc
• Preparation of salary statement
• Handling the full and final settlement of the employees
• Administration of all contract labor
• Conducting various welfare activities
• Community initiatives programs - organizing and participation
• Regular updating of communication channels
• Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management
• Ensuring statutory compliances for PF withdrawal, annual returns, factory license, shop and establishment license, labour law and record information on a timely basis
• Liaising with all government agencies to ensure adherence to compliance
• Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements
• Recording, maintaining and monitoring attendance to ensure employee punctuality
• Conducting employee orientation and facilitating newcomers joining formalities
• Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee
• Resolving grievances or queries that any of the employees have
• Escalating to the right level depending on the nature of the grievance or issue
• Checking travel and tour expenses and contractor bills and record in relevant software for timely credit of the amount into employee's accounts
• Preparing letters such as offer and confirmation
• Implementing and administering performance management processes as per the PMS policy and timelines
• Conducting exit interviews for employees and recording them accordingly
• Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers
• Engaging with employees on a regular basis to understand the motivation levels of people in the organization
• Keeping records of staff insurance and ensuring timely renewal