HR ASSISTANT - RECRUTIMENT - PUNE-VIMAN NAGAR

General Energy Management Systems P. Ltd.; Pune District; On-site; INR 300,000 - 540,000; Full time

Job summary

General Energy Management Systems P. Ltd. is seeking a Talent Acquisition professional to support end-to-end recruitment across functions including Manufacturing, Projects, Operations & O&M, Sales & Marketing.

You will source candidates via Naukri, LinkedIn and referrals; coordinate interviews; manage HRMS updates and recruitment dashboards; and assist in offers, onboarding, and documentation.

Qualifications

• 1–3 years of experience in recruitment or HR coordination.
• Hands-on experience with resume sourcing, screening, and interview scheduling.
• Proficiency in MS Excel, Word, Outlook and recruitment trackers.

Responsibilities

• Source candidates through Naukri, LinkedIn, employee referrals, social media and databases.
• Coordinate end-to-end recruitment from requisitions to onboarding.
• Maintain recruitment MIS reports and hiring status updates.
• Monitor interview feedback, offers and joining timelines.
• Maintain HRMS records and candidate documentation.

Skills

Candidate communication

Follow-up

Coordination

Multitasking

Documentation

Education

MBA/PGDM in HR

Graduate in any discipline

Tools

MS Excel

MS Word

MS Outlook

HRMS/ATS

Recruitment trackers

Job description

Job Purpose

To support the Talent Acquisition function in meeting the organization's manpower requirements through effective candidate sourcing, interview coordination, recruitment administration, and timely hiring. The role will support recruitment across Manufacturing, Projects, Operations & Maintenance (O&M), Sales & Marketing etc.

Key Responsibilities

Recruitment & Candidate Sourcing

• Support end-to-end recruitment activities, from receiving approved manpower requisitions to candidate onboarding.
• Source candidates through Naukri, LinkedIn, employee referrals, social media, recruitment databases, and other relevant channels.
• Screen resumes against job descriptions and shortlist suitable candidates based on qualifications, experience, skills, and salary expectations.
• Maintain a pipeline of suitable candidates for current and anticipated manpower requirements.
• Follow up with recruitment consultants and staffing agencies wherever required.

Interview Coordination & Follow-up

• Coordinate interview schedules with candidates, HR, and hiring managers.
• Share interview details, job descriptions, and other relevant information with candidates.
• Collect interview feedback and update recruitment trackers promptly.
• Follow up with shortlisted candidates regarding subsequent interview rounds, salary discussions, offers, and joining dates.
• Maintain regular communication with candidates to minimize dropouts and offer declines.

Recruitment Administration & HRMS

• Create and maintain job postings on Naukri and the company’s HRMS.
• Ensure recruitment activities and candidate details are updated accurately in the HRMS and recruitment trackers.
• Maintain records of applications, shortlisted candidates, interviews, offers, selected candidates, and joining status.
• Prepare recruitment MIS reports and hiring status updates for management review.
• Maintain proper documentation of approved requisitions, candidate evaluations, and recruitment-related records.

Offer Management & Onboarding Coordination

• Coordinate with HR and concerns for offer approvals and salary discussions.
• Follow up with selected candidates for document submission and acceptance of offers.
• Track offer-to-joining status and maintain regular contact with candidates during the notice period.
• Coordinate pre-joining formalities and hand over relevant information to the onboarding team.
• Record reasons for candidate dropouts, offer declines, and non-joining cases.

Recruitment MIS & Performance Tracking

• Monitor recruitment turnaround time (TAT) and hiring status against approved requirements.
• Track the number of resumes sourced, candidates shortlisted, interviews conducted, offers released, and candidates joined.
• Monitor utilisation of Naukri and other approved recruitment channels.
• Identify delays in interview feedback, candidate selection, offer release, and joining.
• Assist in preparing weekly and monthly recruitment dashboards and reports.

General HR Support

• Support campus recruitment, walk-in interviews, and recruitment drive as required.
• Assist in maintaining candidate databases and recruitment documentation.
• Coordinate with internal stakeholders to clarify manpower requirements and hiring priorities.
• Perform other recruitment-related and HR administrative activities assigned by the reporting manager.

Educational Qualifications

• Graduate in any discipline
• MBA/PGDM in HR

Experience & Technical Skills

• 1–3 years of experience in recruitment, talent acquisition, or HR coordination.
• Working knowledge of resume sourcing, screening, and interview scheduling.
• Hands-on experience with Naukri or other recruitment portals.
• Proficiency in MS Excel, Word, Outlook, and recruitment trackers.
• Exposure to HRMS/ATS platforms; will be an advantage.
• Basic understanding of recruitment documentation, offer processes, and onboarding coordination.

Competencies Required

• Good verbal and written communication skills.
• Strong follow-up and coordination abilities.
• Attention to detail and accuracy in maintaining records.
• Time management and ability to handle multiple open positions.
• Candidate relationship management and professional telephone etiquette.
• Proactive approach, willingness to learn, and a results-oriented mindset.
• Ability to work collaboratively with HR, hiring managers, and business stakeholders.

Qualifications

• Graduate in any discipline
• MBA/PGDM in HR

Must have skills

• Good verbal and written communication skills.
• Strong follow-up and coordination abilities.
• Attention to detail and accuracy in maintaining records.
• Time management and ability to handle multiple open positions.
• Candidate relationship management and professional telephone etiquette.
• Proactive approach, willingness to learn, and a results-oriented mindset.
• Ability to work collaboratively with HR, hiring managers, and business stakeholders.
• Proficiency in MS Excel, Word, Outlook, and recruitment trackers.

Good to have skills

• Exposure to HRMS/ATS platforms
• will be an advantage.
• Basic understanding of recruitment documentation, offer processes, and onboarding coordination.