Hr Assistant

Dharmadev Infrastructure Limited; Ahmedabad District; On-site; INR 300,000 - 520,000; Full time

Job summary

Dharmadev Infrastructure Limited is seeking an HR Assistant to support day-to-day HR operations in our real estate and infrastructure business. You will assist in recruitment, onboarding, attendance management, HRMS upkeep, employee support, performance, compliance, exit processes, and general HR administration, maintaining confidentiality and accurate records.

Strong communication, proficiency in MS Office, and a basic understanding of HR processes are preferred, with a focus on timely

Qualifications

• Experience in recruitment and HR processes is preferred.
• MS Office / Excel knowledge required.
• HRMS familiarity is an advantage.
• Strong documentation and confidentiality skills.

Responsibilities

• Assist in preparing job descriptions and postings.
• Source candidates and coordinate interviews.
• Screen CVs and shortlist applicants.
• Maintain candidate records and recruitment status.
• Coordinate joining formalities and onboarding.
• Track attendance, leave, and payroll-related data.
• Maintain employee files and HR documentation.
• Support HR reports and compliance documentation.
• Assist with exit formalities and final settlements.

Skills

Good communication

Interpersonal skills

Basic recruitment knowledge

MS Office / Excel

HRMS knowledge is an advantage

Documentation & record-keeping

Coordination & follow-up

Time management & confidentiality

Labour laws awareness (HR compliance)

Job description

Role & responsibilities

HR Assistant Roles & Responsibilities

Industry: Real Estate / Infrastructure Company

1. Recruitment & Hiring

• Assist in preparing job descriptions and job postings.
• Source candidates through job portals, social media, references, and recruitment agencies.
• Screen CVs and shortlist suitable candidates.
• Coordinate interviews with department heads and management.
• Maintain candidate records and recruitment status.
• Assist in preparing offer and appointment letters.

2. Employee Onboarding

• Coordinate joining formalities and document collection.
• Prepare employee files and maintain required records.
• Support induction and introduction of new employees.
• Ensure employees understand company policies, rules, and procedures.

3. Attendance & Leave Management

• Maintain daily attendance, late-coming, leave, and movement records.
• Track employee absenteeism and prepare attendance reports.
• Coordinate attendance information with Accounts/Payroll for salary processing.
• Maintain records of overtime, incentives, and deductions where applicable.

4. Employee Records & HRMS

• Maintain updated employee personal files and HR documentation.
• Update employee information in HRMS or Excel records.
• Maintain records of confirmation, transfers, promotions, and resignations.
• Ensure proper filing and confidentiality of employee information.

5. Employee Support & Coordination

• Handle routine employee queries regarding HR policies, leave, attendance, and documentation.
• Coordinate with employees and department heads for HR-related matters.
• Assist in employee engagement activities, celebrations, and welfare programs.
• Support management in maintaining a positive workplace environment.

6. Performance & Confirmation

• Track probation periods and confirmation dates.
• Coordinate performance appraisal documentation.
• Maintain records of employee performance reviews and feedback.

7. Compliance & Documentation

• Assist in maintaining statutory and HR compliance records.
• Support preparation of required HR reports and documentation.
• Ensure employee documents are complete and properly maintained.

8. Exit & Full & Final Process

• Assist with resignation and exit formalities.
• Conduct/coordinate exit interviews.
• Collect company assets and documents from departing employees.
• Coordinate with Accounts and relevant departments for full & final settlement.

9. General HR Administration

• Prepare daily, weekly, and monthly HR reports.
• Maintain HR registers, files, and correspondence.
• Assist the HR Manager in day-to-day HR activities.
• Maintain strict confidentiality of employee and company information.

Key Skills

• Good communication and interpersonal skills
• Basic knowledge of recruitment and HR processes
• MS Office / Excel knowledge
• HRMS knowledge is an advantage
• Good documentation and record-keeping skills
• Coordination and follow-up skills
• Time management and confidentiality
• Knowledge of labour laws and HR compliance is an advantage

Preferred candidate profile