HR Executive

Ecphasis Infotech Private Limited; Chennai District; On-site; INR 350,000 - 550,000; Full time

Benefits offered by this job

Cell Phone Reimbursement

Provident Fund

Learning & Career Growth Opportunities

Exposure to Complete HR Operations

Employee Engagement Activities

Collaborative Work Environment

Job summary

Ecphasis Infotech Private Limited seeks an HR Executive to manage HR operations, recruitment, onboarding, attendance, payroll coordination, and documentation. The role involves coordinating interviews, maintaining HRMS records, and ensuring policy adherence.

The ideal candidate will have 1–2 years in HR, strong Excel skills, and a basic understanding of payroll and attendance management. This full-time position is based on-site at our Chennai location.

Qualifications

• Bachelor’s degree in HR, Business Administration, Commerce, Management or related field.
• 1–2 years HR experience preferred.
• Experience in HR Operations, Recruitment, or General HR activities.
• Non-IT HR experience is a plus.
• Basic knowledge of recruitment and onboarding.
• Attendance and leave management knowledge.
• Payroll coordination knowledge.

Responsibilities

• Source candidates through various channels and screen resumes.
• Coordinate onboarding and induction for new employees.
• Maintain attendance records and payroll inputs.
• Handle HR documentation and records updates.
• Coordinate with departments for access and onboarding.
• Support HR policies and employee communications.

Skills

HR Operations

Recruitment

Payroll Coordination

Attendance & Leave

HRMS Software

Excel / Sheets

Documentation

Communication

Coordination

Confidentiality

Education

Bachelor’s in HR / Business

MBA in HR/General Management

Commerce/Management related degrees

Tools

MS Excel

HRMS

Google Sheets

Job description

• 2.Source candidates through job portals, social media, references, and other recruitment channels.
• 3.Screen and shortlist candidate resumes based on job requirements.
• 4.Coordinate and schedule candidate interviews.
• 5.Follow up with candidates regarding interview schedules and feedback.
• 6.Maintain and update recruitment trackers.
• 7.Coordinate with hiring managers regarding recruitment requirements.
• 8.Maintain candidate databases for current and future requirements. Educational Qualification

Educational Qualification

• 1.Bachelor’s Degree in: Human Resources / HR Management Business Administration, Commerce, Management ,MBA – Human Resources (HR) / Human Resource Management, MBA – General Management / Business Administration, Bachelor’s Degree in Human Resources / HR Management Bachelor’s Degree in Commerce ,(B.Com) Bachelor’s Degree in Management ,Any other relevant degree
• 1.Coordinate the employee onboarding process.
• 2.Collect and verify required employee documents.
• 3.Prepare and maintain new-joiner documentation.
• 4.Coordinate employee induction and orientation.
• 5.Ensure new employees complete required HR formalities.
• 6.Create and update employee records in HRMS/Excel.
• 7.Coordinate with relevant departments for employee access, assets, and other onboarding requirements.

Attendance & Leave Management

• 1.Maintain daily employee attendance records.
• 2.Track login and logout details.
• 3.Monitor late coming, early leaving, permissions, and attendance irregularities.
• 4.Maintain employee leave records.
• 5.Coordinate with employees and managers regarding attendance and leave-related queries.
• 6.Prepare monthly attendance data for payroll processing.
• 7.Maintain attendance and leave trackers accurately.

Payroll Coordination

• 1.Coordinate with the payroll team/vendor for monthly salary processing.
• 2.Prepare and share attendance data required for payroll.
• 3.Verify leave, loss of pay, permissions, and other attendance-related inputs.
• 4.Assist in maintaining payroll-related records.
• 5.Coordinate with employees regarding basic salary and payroll-related queries.
• 6.Support the HR team in ensuring timely and accurate payroll processing.
• 1.Prepare and maintain HR-related documents and records.
• 2.Assist in drafting: Offer Letters ,Appointment Letters, Experience Letters, Relieving Letters, Confirmation Letters, Salary/Hike Letters ,Other HR-related letters
• 3.Maintain employee personal files and documentation.
• 4.Ensure HR records are updated and properly organized.
• 5.Maintain confidentiality of employee information.
• 1.Ensure employees follow company HR policies and procedures.
• 2. Communicate HR policies and procedures to employees.
• 3.Assist in maintaining HR policy documents.
• 4.Support HR management in implementing company policies.
• 5.Assist with basic HR compliance and documentation activities.
• 6.Maintain proper records related to HR processes
• 1.Assist in organizing employee engagement activities.
• 2.Coordinate employee events, celebrations, meetings, and activities.
• 3.Support employee training and development programs.
• 4.Collect employee feedback when required.
• 5.Promote a positive and professional workplace environment.
• 1.Address basic employee queries related to: Leave ,Attendance, HR policies, Benefits ,Payroll coordination ,Company procedures
• 2.Escalate complex employee concerns to HR management.
• 3.Maintain professional communication with employees.
• 4.Support employees throughout their employment lifecycle.
• 1.Recruitment & Talent Acquisition
• 2.Employee Onboarding
• 3.Employee Documentation
• 5.Leave Management
• 6.Payroll Coordination
• 7.Employee Engagement
• 8.HR Policy Implementation
• 9.Employee Record Management
• 10.HR Reporting

Excel & Reporting Skills

• 1.Employee Data Management
• 2.Attendance Tracking
• 3.Attendance Tracking
• 4.Recruitment Tracking
• 5.Payroll Data Preparation
• 6.Monthly HR Reports
• 7.Basic Excel formulas
• 8.Data filtering and sorting
• 9.Maintaining HR trackers
• 1.Previous experience in HR Operations or Generalist HR.
• 2.Experience in a Non-IT organization will be an added advantage.
• 3.Basic knowledge of recruitment and candidate screening.
• 4.Good understanding of attendance and leave management.
• 5.Basic knowledge of payroll processing.
• 6.Experience using Excel or Google Sheets for HR tracking.
• 7.Familiarity with HRMS software.
• 8.Good written and verbal communication skills.
• 9.Strong coordination and follow-up skills.
• 10.Good organizational and time-management abilities.
• 11.Ability to maintain confidentiality of employee information.
• 12.Strong attention to detail.
• 13.Ability to handle multiple HR activities simultaneously.
• 14.Good problem-solving and interpersonal skills.
• 1.Bachelor’s degree in HR, Business Administration, Commerce, Management, or a related field.
• 2. 1 to 2 year of HR experience.
• 3.Experience in HR Operations, Recruitment, or General HR activities.
• 4.Candidates with Non-IT HR experience are preferred.
• 5.Basic knowledge of recruitment and employee onboarding.
• 6.Basic understanding of attendance and leave management.
• 7.Basic knowledge of payroll coordination.
• 8.Good knowledge of MS Excel / Google Sheets
• 9.Good knowledge of MS Excel / Google Sheets
• 10.Strong coordination and follow-up abilities.
• 11.Candidates who have handled practical HR activities, internships, or HR projects are encouraged to apply.
• 1. Competitive salary based on: Relevant HR experience
• 2.Recruitment and HR operations knowledge
• 3.Overall suitability for the role
• 4.Payroll and attendance knowledge
• 5.Communication and coordination skills
• 6.Overall suitability for the role
• 7.Overall suitability for the role
• 8.Overall suitability for the role
• 1.Cell Phone Reimbursement
• 2.Provident Fund
• 3.Learning and Career Growth Opportunities
• 4.Exposure to Complete HR Operations
• 5.Employee Engagement Activities
• 6.Collaborative and Supportive Work Environment
• 7.Opportunity to Work Across Recruitment, Payroll & HR Operations
• 1.Opportunity to work on real-world HR operations and recruitment activities.
• 2.Hands-on experience in recruitment and talent acquisition.
• 3.Exposure to employee onboarding and HR documentation.
• 4.Practical experience in attendance and leave management.
• 5.Exposure to payroll processing and salary coordination.
• 6.Experience working with HRMS, Excel, and HR tracking systems.
• 8.Learning and mentorship opportunities.
• 9.Career growth in HR Operations and Generalist HR
• 10.Collaborative and professional work environment.
• Employment Type: Full-Time
• Job Type: Permanent
• Department: Human Resources / HR
• Role: HR Executive
• Experience: 1 – 2 Year
• Work Mode: Work From Office / In Person