HR And Administrative Executive

Blue Matter; Gurugram District; On-site; INR 350,000 - 480,000; Full time

Job summary

Blue Matter in Gurgaon seeks an HR & Administrative Executive with 4–6 years of experience to provide high-level HR and administrative support. You will manage onboarding, employee records, attendance, and vendor coordination in a fast-paced environment.

The role requires strong organizational skills, professionalism, and the ability to handle confidential information with integrity. You will coordinate travel, meetings, and internal communications while contributing to culture-building efforts.

Qualifications

• Bachelor’s degree or equivalent experience.
• 4-6 years in HR and administrative roles.
• Strong MS Office proficiency and data handling.
• Excellent written and verbal communication.

Responsibilities

• Oversee end-to-end onboarding and documentation.
• Maintain HRIS databases and confidential records.
• Manage attendance, leaves, and policy compliance.
• Coordinate travel and itineraries (domestic/international).
• Support office procurement and inventory.
• Assist in events and executive calendar management.
• Liaise with vendors and internal teams.

Skills

MS Office

HRIS experience

Onboarding

Communication skills

Data confidentiality

Education

Bachelor's degree

Tools

Slack

Zoom

Outlook

Excel

Job description

Job Description:

Job Title: HR & Administrative Executive (4–6 Years' Experience)

Location: Gurgaon

Role Overview

We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of professional experience to provide high-level HR and administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.

Key Responsibilities

• Manage end-to-end employee onboarding processes including documentation, background verification, induction coordination, and system setup
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality
• Manage attendance, leave management, and employee documentation in compliance with company policies
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities
• Manage and coordinate calendars, meetings, and appointments for leadership or teams
• Prepare internal and external communications, memos, reports, and presentations
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements
• Serve as a point of contact for internal teams and external vendors/clients
• Maintain office groceries – Timely orders, keep a count of stock, budget
• Oversee procurement and inventory of office supplies and ensure smooth office operations
• Assist in onboarding and coordination for new hires or department transitions
• Support office events, meetings, and department initiatives
• Ensure office upkeep
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers
• Support with organizing office events, lunches, and meetings

Required Qualifications

• Bachelor’s degree or equivalent experience
• 4-6 years of experience in an HR and administrative or executive assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Ability to handle sensitive information with integrity and discretion

Preferred Skills

• Experience supporting leadership or cross-functional teams
• Knowledge of office management practices