HR & Administrative Executive

Blue Matter; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Blue Matter is seeking an experienced HR & Administrative Executive to join our Gurgaon team and provide high-level HR and administrative support. You will manage onboarding, employee records, attendance, calendars, and internal communications while upholding confidentiality and policy compliance.

The role requires 4–6 years of HR/administrative experience, strong MS Office skills, and the ability to coordinate domestic and international travel.

Qualifications

• Bachelor’s degree or equivalent experience.
• 4-6 years of HR and administrative or executive assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with collaboration tools such as Slack and Zoom.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and prioritization abilities.
• Ability to handle sensitive information with integrity and discretion.

Responsibilities

• Manage end-to-end onboarding processes including documentation, background verification, induction coordination, and system setup.
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality.
• Manage attendance, leave management, and employee documentation in compliance with company policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams.
• Prepare internal and external communications, memos, reports, and presentations.
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements.
• Maintain office groceries – Timely orders, stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations.
• Assist in onboarding and coordination for new hires or department transitions.
• Support office events, meetings, and department initiatives.
• Ensure office upkeep.
• Maintain laptop inventory and coordinate with vendors for issues.

Skills

Communication skills

Organizational skills

multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Slack

Zoom

Job description

Job Title: HR & Administrative Executive (4–6 Years' Experience)

Location: Gurgaon

Role Overview

We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of professional experience to provide high-level HR and administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.

Key Responsibilities

• Manage end-to-end employee onboarding processes including documentation, background verification, induction coordination, and system setup


• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality


• Manage attendance, leave management, and employee documentation in compliance with company policies.


• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities.


• Manage and coordinate calendars, meetings, and appointments for leadership or teams


• Prepare internal and external communications, memos, reports, and presentations


• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements


• Serve as a point of contact for internal teams and external vendors/clients


• Maintain office groceries – Timely orders, keep a count of stock, budget.


• Oversee procurement and inventory of office supplies and ensure smooth office operations


• Assist in onboarding and coordination for new hires or department transitions


• Support office events, meetings, and department initiatives


• Ensure office upkeep


• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.


• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers


• Support with organizing office events, lunches, and meetings

Required Qualifications

• Bachelor’s degree or equivalent experience


• 4-6 years of experience in an HR and administrative or executive assistant role


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)


• Excellent written and verbal communication skills


• Strong organizational, multitasking, and prioritization abilities


• Ability to handle sensitive information with integrity and discretion

Preferred Skills

• Experience supporting leadership or cross-functional teams


• Knowledge of office management practices