Human Resources Executive

Varaha; Gurugram District; On-site; INR 300,000 - 500,000; Full time

Job summary

Varaha in Gurgaon seeks a proactive HR Executive to own the Hire-to-Retire journey, from sourcing and onboarding to maintaining HRMS records, payroll inputs, and employee engagement.

This role suits a fresher or early-career professional eager to touch every HR domain, learn modern HR tech, and collaborate cross-functionally to build a thriving workplace culture, with vendor coordination and compliance insights.

Qualifications

• Bachelor’s or Master’s degree in HR, Business Administration, or related field.
• 0–2 years generalist HR experience or HR internship exposure.
• Ability to coordinate with external payroll vendors and manage high-volume data.

Responsibilities

• Coordinate third-party payroll inputs, attendance, and compliance (PF/ESI/LWF).
• Maintain HRMS records and offboarding documentation; support F&F processes.
• Support recruitment, onboarding, and candidate coordination across departments.
• Handle employee queries and assist in engagement activities and events.

Skills

MS Excel

MS Office

HRMS familiarity

ATS familiarity

Communication

Education

Bachelor’s or Master’s degree in HR/Business Admin

Tools

HRMS platforms

Payroll software

Job description

Position – Human Resources Executive

Location – Gurgaon

Role Overview

We are seeking an enthusiastic, detail-oriented HR Executive to serve as the operational backbone of our employee experience. In this role, you will take end-to-end ownership of the “Hire-to-Retire” journey—from sourcing top talent and crafting smooth onboarding experiences to managing HRMS records, payroll inputs, and employee engagement. This role is ideal for a proactive fresher or early-career professional who is eager to touch every domain within HR, learn modern HR technology, and collaborate cross‑functionally across departments to build a thriving workplace culture.

1. Third-Party Payroll & Vendor Coordination

• Primary Liaison: Serve as the single point of contact between internal teams and the third-party payroll agency.
• Payroll Inputs & Attendance: Collate, verify, and submit monthly attendance, leave, overtime, and incentive data to the vendor using HRMS.
• Vendor Compliance: Monitor the third-party agency to ensure full statutory compliance (PF, ESI, LWF, and Minimum Wages) for off-role staff.

2. Core HR Operations & HRMS Governance

• Source of Truth: Maintain employee database accuracy in our HRMS platform across all lifecycle changes (new hires, transfers, and exits).
• Document Management: Maintain secure, audit-ready digital e-folders for off-role staff.
• Offboarding & F&F: Coordinate resignation clearances, exit paperwork, background verification (BGV), and assist with Full & Final (F&F) settlements and relieving letters.

3. Recruitment & Smooth Onboarding

• Talent Acquisition Support: Assist with job postings, resume screening, scheduling interviews, and candidate follow-ups across departments.
• Day-1 Readiness: Oversee new hire onboarding workflows by tracking documentation, background checks, and coordinating with IT for asset provisioning.
• Cross-Functional Partnering: Work closely with department leads and HR Business Partners (HRBPs) to understand team-specific hiring and support requirements.

4. Employee Engagement & Operations

• Query Resolution: Serve as an approachable point of contact for day-to-day employee queries regarding policies, leaves, and payroll.
• Culture & Initiatives: Assist in planning employee engagement activities, pulse surveys, performance appraisal administrative tasks, and recognition events.

Qualifications & Requirements

• Education: Bachelor’s or Master’s degree in Human Resources, Business Administration, or a related field (Freshers with strong academic background or relevant HR internships are welcome).
• Experience: 0 to 2 years of generalist HR experience or hands‑on HR internship exposure.
• Vendor & Operations Focus: Ability to manage high-volume employee data and coordinate seamlessly with external payroll vendors.
• Technical Skills: Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP) and MS Office Suite.
• HR Tech Familiarity: Basic exposure to HRMS platforms and Applicant Tracking Systems (ATS) is a strong plus.
• Statutory Awareness: Basic understanding of Indian labor compliance, statutory deductions (PF, ESI, PT, LWF), and contract staffing workflows.
• Cross-Functional Communication: Excellent written and verbal communication skills to collaborate effectively across departments and with external partners.
• Mindset: Proactive, highly organized, detail-oriented, street smart individual with a strong willingness to learn and handle end-to-end HR domain operations.