Admin HR

Blue Matter Consulting India; Gurugram District; Hybrid; INR 600,000 - 1,000,000; Full time

Job summary

Blue Matter Consulting India is seeking an experienced HR & Administrative Executive (4–6 years) to deliver high-level HR and admin support across onboarding, records, and office operations.

You will manage onboarding, HRIS data, attendance, travel logistics, procurement, and events, while ensuring confidentiality. A Bachelor’s degree or equivalent experience is required, with strong MS Office and collaboration tools, and excellent communication.

Qualifications

• 4–6 years of HR and administrative or executive assistant experience.
• Bachelor's degree or equivalent experience.
• Strong written and verbal communication.
• Excellent organizational and multitasking abilities.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage end-to-end onboarding processes including documentation, background verification, induction coordination, and system setup.
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality.
• Manage attendance, leave management, and employee documentation in compliance with company policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams.
• Prepare internal and external communications, memos, reports, and presentations.
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements.
• Serve as a point of contact for internal teams and external vendors/clients.
• Maintain office groceries - Timely orders, keep a count of stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations.
• Assist in onboarding and coordination for new hires or department transitions.
• Support office events, meetings, and department initiatives.
• Ensure office upkeep.
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers
• Support with organizing office events, lunches, and meetings

Skills

HR operations

Onboarding

Communications

Organizational skills

Discretion & confidentiality

MS Office

Collaboration tools (Slack/Zoom)

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Slack

Zoom

Job description

Role Overview

We are looking for an experienced and resourceful HR & Administrative Executive with 4-6 years of professional experience to provide high-level HR and administrative support to our team. The role requires strong organisational skills, professionalism, and the ability to manage tasks with minimal supervision.

Key Responsibilities

• Manage end-to-end employee onboarding processes including documentation, background verification, induction coordination, and system setup
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality
• Manage attendance, leave management, and employee documentation in compliance with company policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams
• Prepare internal and external communications, memos, reports, and presentations
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements
• Serve as a point of contact for internal teams and external vendors/clients
• Maintain office groceries - Timely orders, keep a count of stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations
• Assist in onboarding and coordination for new hires or department transitions
• Support office events, meetings, and department initiatives
• Ensure office upkeep
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers
• Support with organizing office events, lunches, and meetings

Required Qualifications

• Bachelors degree or equivalent experience
• 4-6 years of experience in HR and administrative or executive assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Ability to handle sensitive information with integrity and discretion.

Preferred Skills

• Experience supporting leadership or cross-functional teams
• Knowledge of office management practices.