Human resource - Operations & Admin Executive

Impronics Technologies; Gurugram District; On-site; INR 350,000 - 480,000; Full time

Job summary

Impronics Technologies in Gurugram is seeking an proactive HR Operations & Admin Executive to support daily HR operations and administrative tasks, focusing on vendor management, office administration, and employee support.

You will maintain records, assist onboarding/offboarding, manage vendor contracts and invoices, coordinate travel and events, and help ensure compliance and smooth internal operations.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in HR operations, administration, or a similar role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask and handle confidential information professionally.
• Prior experience in vendor management is highly desirable.

Responsibilities

• HR Operations: Maintain employee records and HR databases with high accuracy and confidentiality.
• Assist in onboarding, offboarding, and orientation processes.
• Support HR documentation including contracts, policies, and compliance reports.
• Coordinate employee engagement initiatives and internal communication.
• Provide day-to-day support for HR queries from employees.

Skills

Vendor management

Office administration

Employee support

HR operations

MS Office proficiency

Education

Bachelor’s degree in HR or Business Admin

Tools

MS Office

Job description

Human resource - Operations & Admin Executive

1 - 2 Years

Gurugram

Full-Time

Job Summary:

We are looking for a proactive and detail-orientedHR Operations & Admin Executiveto join our team. The ideal candidate will support daily HR operations and administrative tasks, with a strong focus onvendor management,office administration, andemployee support. This role is essential in ensuring smooth and efficient internal operations while maintaining strong external vendor relationships.

Key Responsibilities:

HR Operations

• Maintain employee records and HR databases with high accuracy and confidentiality.
• Assist in onboarding, offboarding, and orientation processes.
• Support HR documentation including contracts, policies, and compliance reports.
• Coordinate employee engagement initiatives and internal communication.
• Provide day-to-day support for HR queries from employees.

Administrative Support

• Manage daily office operations, including supplies, maintenance, and cleanliness.
• Coordinate calendars, meetings, and travel arrangements for staff as needed.
• Support logistics for training sessions, events, and company functions.
• Ensure compliance with health and safety regulations.
• Identify, evaluate, and liaise with office and HR-related vendors (e.g., travel, housekeeping, recruitment, insurance).
• Negotiate contracts, track service delivery, and ensure adherence to SLAs.
• Process vendor invoices and work with Finance for timely payments.
• Maintain updated records of vendor contacts, contracts, and performance metrics.
• Manage end-to-end L1.2, ICT, and London visa processes for employee international deployments.
• Coordinate with employees and travel agents for flight fare checks, bookings, and cab arrangements .
• Track employees in transit to ensure timely updates and support.
• Handle onshore accommodation arrangements , including apartments and hotel bookings for traveling employees.

Required Skills & Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in HR operations, administration, or a similar role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask and handle confidential information professionally.
• Prior experience in vendor management is highly desirable.