HR & Administration Executive

Placenest Services Private Limited; Ambala; On-site; INR 300,000 - 420,000; Full time

Job summary

Placenest Services Private Limited is seeking an HR & Administration Executive to manage day-to-day HR and administrative tasks, follow-ups with clients, and travel arrangements for staff. The role supports management and employees to ensure timely completion of routine activities.

The ideal candidate will excel in coordinating HR processes, maintaining records, and arranging travel, while preserving confidentiality and professional communication with clients and teams.

Qualifications

• Excellent communication and interpersonal skills.
• Strong follow-up and coordination skills.
• Proficient in MS Excel, Word, Email, WhatsApp; comfortable with online travel bookings.

Responsibilities

• Assist in recruitment, interview scheduling, and joining formalities.
• Maintain employee records, attendance, leave, and HR documentation.
• Coordinate with employees regarding HR-related requirements.
• Support management in day-to-day HR activities.
• Arrange flight, train, and bus tickets for staff; make hotel bookings.
• Arrange cabs/local transportation for travel as needed.
• Prepare travel schedules and itineraries; handle ticket changes.
• Maintain travel bookings records and expenses.
• Handle office administration and documentation.

Skills

Communication

Interpersonal skills

Follow-up

Coordination

MS Excel

MS Word

Email etiquette

WhatsApp

Time management

Multitasking

Tools

MS Excel

MS Word

Email

WhatsApp

Job description

We are looking for a proactive and well-organized HR & Administration Executive to manage day-to-day HR and administrative activities, regular client follow-ups, and travel arrangements for company staff. The candidate will support management and employees in ensuring smooth and timely completion of routine activities.

Responsibilities

• Assist in recruitment, interview scheduling, and joining formalities.
• Maintain employee records, attendance, leave, and HR documentation.
• Coordinate with employees regarding HR-related requirements.
• Support management in day-to-day HR activities.
• Maintain confidentiality of employee and company information.
• Arrange flight, train, and bus tickets for company staff as required.
• Make hotel bookings for employees travelling for official work.
• Arrange cabs/local transportation when required.
• Prepare travel schedules and itineraries.
• Handle ticket cancellation, rescheduling, and modifications.
• Maintain records of travel bookings, bills, expenses, and reimbursements.
• Manage routine office administration and documentation.
• Handle official emails, letters, WhatsApp communication, and correspondence.
• Maintain records of company documents and administrative activities.
• Coordinate meetings, appointments, and official visits.
• Follow up with employees and departments on pending tasks.
• Assist management with day-to-day administrative requirements.

Requirements

• Experience:
• Good communication and interpersonal skills.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel, Word, Email, WhatsApp, and online travel booking platforms.
• Good organizational and time-management skills.
• Professional telephone and email etiquette.
• Ability to handle multiple responsibilities independently.
• Responsible, disciplined, and proactive approach.
• The ideal candidate should be well-organized, responsible, proactive, and persistent with follow-ups, with the ability to communicate professionally with clients and employees and efficiently manage HR, administrative, and travel-related activities.
• Experience in construction, infrastructure, precast, manufacturing, or engineering companies will be an added advantage.