Administration Manager

Astranova Mobility; Gurugram District; On-site; INR 300,000 - 540,000; Full time

Job summary

Astranova Mobility is seeking an HR Admin Executive to oversee travel arrangements, office administration, vendor management, and employee engagement activities, ensuring seamless operations and strong HR support.

You will coordinate travel bookings, manage vendor/contracts, handle office logistics, and drive events and employee engagement programs across the Gurgaon location, collaborating with IT and facilities teams to optimize resources.

Qualifications

• 2–6 years of HR and administrative experience preferred.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to coordinate and manage multiple stakeholders (IT, vendors, employees).
• Familiarity with HRMS systems and administrative tools.
• Knowledge of corporate medical insurance and employee benefit schemes is a plus.

Responsibilities

• Oversee travel bookings (flights, trains) and hotel reservations; conduct cost analysis.
• Plan and organize employee engagement events and office celebrations; coordinate offsite/on-site activities.
• Manage vendor onboarding and contracts for logistics, meals, and supplies.
• Handle day-to-day office administration, inventory, maintenance, and couriers/logistics.
• Visit branch offices to ensure alignment on administrative tasks.

Skills

Strong communication

MS Office

Stakeholder management

HRMS familiarity

Medical insurance knowledge

Education

Bachelor's degree in Business Administration / HR

Tools

HRMS tools

Job description

Role & responsibilities

We are looking for a skilled HR Admin Executive to oversee travel arrangements, office administration, vendor management, and employee engagement activities, ensuring seamless office operations and effective HR support.

Key Responsibilities

1. Administrative Responsibilities

Travel & Accommodation Management:

• Handle travel bookings (flights, trains, etc.) and hotel reservations for employees and senior management.
• Maintain records of bookings and conduct cost analysis to ensure efficient use of resources.
• Liaise with the IT team for new employee asset allocation, troubleshooting, and managing IT-related requirements.
• Manage the medical insurance process, including onboarding employees, resolving queries, and coordinating renewals.

Employee Engagement & Event Management

• Maintain the employee Birthday and Anniversary Calendar.
• Plan and organize in-office celebrations (e.g., birthdays, anniversaries, festivals).
• Assist in arranging offsite and onsite events for team-building activities.
• Plan and execute R&R (Rewards & Recognition) celebrations and prepare event analysis reports.

Vendor Management

• Handle vendor onboarding, ensuring contracts are in place for logistics such as lunch arrangements, welcome kits, and office supplies.
• Coordinate with third-party vendors for office maintenance and supplies.

Day-to-Day Office Administration

• Ensure smooth running of day-to-day office admin tasks, including inventory management, office maintenance, and general upkeep.
• Oversee office logistics, including couriers, shipments, and other deliveries.

Branch Office Visits

• Visit branch offices to ensure alignment on administrative tasks and facilitate smooth operations.

Preferred candidate profile

Experience

• 2-6 years (preferred in HR and administrative roles).

Skills

• Strong communication skills, both written and verbal.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to coordinate and manage multiple stakeholders (IT, vendors, employees, etc.).
• Familiarity with HRMS systems and administrative tools.
• Knowledge of corporate medical insurance and employee benefit schemes is a plus.

Educational Background

• Bachelor's degree in Business Administration, Human Resources, or a related field.