HR & Administration Executive

Promac Hr Solutions; Visakhapatnam; On-site; INR 300,000 - 420,000; Full time

Job summary

Promac Hr Solutions in Visakhapatnam is seeking an organized HR & Administration Executive to manage day-to-day HR operations, payroll coordination, employee records, and office administration. The role requires independent handling of lifecycle activities, payroll, compliance, documentation, and employee support, ensuring smooth HR operations.

The candidate will oversee monthly payroll, attendance, leave management, onboarding, documentation, and various HR processes while maintaining

Qualifications

• 2 to 4 years of experience in HR Generalist, HR Operations or HR & Administration.
• Strong knowledge of payroll, attendance, leave management and HR operations.
• Familiarity with PF, ESI, Professional Tax, TDS and HR compliance.
• Experience with HR documentation and employee lifecycle processes.
• Proficiency in HRMS/Payroll software and MS Excel.
• Good communication and interpersonal skills.

Responsibilities

• Manage monthly payroll processing and verify attendance, leave, overtime, and salary inputs.
• Handle payroll-related employee queries and maintain accurate salary and attendance records.
• Manage Full & Final Settlement for exiting employees.
• Handle employee onboarding, documentation, induction, confirmation, and exit formalities.
• Prepare and maintain offer letters, appointment letters, confirmation letters, experience letters, relieving letters, and other HR documents.
• Maintain employee records, HR databases, and trackers.
• Handle employee queries related to salary, leave, attendance, policies, and HR processes.
• Support performance appraisal and other employee-related activities.
• Maintain records and coordinate for PF, ESI, Professional Tax, TDS and other applicable statutory requirements.
• Coordinate with external consultants or payroll vendors for compliance-related activities.
• Manage day-to-day office administration and facility requirements.
• Coordinate office requirements, stationery, equipment, housekeeping, vendors, and other administrative needs.
• Maintain company asset records and employee-related asset documentation.
• Support employee engagement activities, celebrations, and internal communication.
• Assist management in addressing employee concerns and maintaining a positive workplace environment.

Skills

Payroll processing

HR operations

Employee records

Administration

MS Excel

HRMS/Payroll software

Confidentiality

Multitasking

Tools

HRMS/Payroll software

MS Excel

Job description

Job Overview

We are looking for an organized and responsible HR & Administration Executive to manage day-to-day HR operations, payroll, employee records, administration, and employee support. The ideal candidate should be able to independently handle employee lifecycle activities, payroll coordination, HR documentation, compliance, and general administration while ensuring smooth HR operations.

Roles & Responsibilities

• Manage monthly payroll processing and verify attendance, leave, overtime, and salary inputs.


• Handle payroll-related employee queries and maintain accurate salary and attendance records.


• Manage Full & Final Settlement (F&F) for exiting employees.


• Handle employee onboarding, documentation, induction, confirmation, and exit formalities.


• Prepare and maintain offer letters, appointment letters, confirmation letters, experience letters, relieving letters, and other HR documents.


• Maintain employee records, HR databases, and trackers.


• Handle employee queries related to salary, leave, attendance, policies, and HR processes.


• Support performance appraisal and other employee-related activities.


• Maintain records and coordinate for PF, ESI, Professional Tax, TDS, and other applicable statutory requirements.


• Coordinate with external consultants or payroll vendors for compliance-related activities.


• Manage day-to-day office administration and facility requirements.


• Coordinate office requirements, stationery, equipment, housekeeping, vendors, and other administrative needs.


• Maintain company asset records and employee-related asset documentation.


• Support employee engagement activities, celebrations, and internal communication.


• Assist management in addressing employee concerns and maintaining a positive workplace environment.

Required Skills

• 2 to 4 years of experience in HR Generalist, HR Operations, HR & Administration, or a similar role.


• Good practical knowledge of payroll, attendance, leave management, and HR operations.


• Working knowledge of PF, ESI, Professional Tax, TDS, and applicable HR compliance.


• Good knowledge of HR documentation and employee lifecycle processes.


• Experience with HRMS/Payroll software and MS Excel.


• Good communication and interpersonal skills.


• Strong organizational and documentation skills.


• Ability to maintain confidentiality of employee and salary information.


• Ability to handle multiple HR and administrative activities independently.


• Good coordination, problem-solving, and attention to detail.