Hr Assistant

Vipin Shah & Associate; Mumbai City; On-site; INR 250,000 - 380,000; Full time

Job summary

Vipin Shah & Associate is seeking a proactive HR Administrator in Mumbai to manage recruitment, onboarding and related HR processes forHead Office and project sites. The role includes maintaining employee records, coordinating day-to-day HR activities and ensuring smooth office operations.

You will handle end-to-end hiring, track documentation, and support management with employee relations, travel arrangements, and administrative tasks as needed.

Qualifications

• Graduate with experience in HR, recruitment and administration.
• Capable of independently handling end-to-end hiring for office, engineering, site and project-based positions.
• Strong interpersonal and communication skills for professional employee relations.
• Good working knowledge of MS Excel, Word, email communication, recruitment portals and employee record management.
• Organised and multi-functional HR and Admin role handling.

Responsibilities

• Manage recruitment and hiring for Head Office and project/site requirements.
• Maintain and streamline employee records, attendance, leave, joining documentation and HR files.
• Improve HR systems and coordinate day-to-day HR matters with management and staff.
• Handle routine administrative responsibilities, office coordination, documentation and vendor follow-ups.
• Coordinate travel, hotel bookings, tickets, local transport and logistics for personnel traveling to project sites.

Skills

HR

Recruitment

Administration

Interpersonal communication

Education

Graduate degree in HR/Administration

Tools

MS Excel

MS Word

Recruitment portals

Job description

Role & responsibilities

• Manage recruitment and hiring for Head Office and project/site requirements, including sourcing candidates, screening, interview coordination, offer follow-up and joining formalities.
• Maintain and streamline employee records, attendance, leave, joining documentation, HR files and employee-related processes.
• Take initiative in improving HR systems, maintaining good employee relations and coordinating day-to-day HR matters with management and staff.
• Handle routine administrative responsibilities, office coordination, documentation, vendor follow-ups and other support activities whenever required.
• Coordinate travel, hotel bookings, tickets, local transport and logistics for company personnel travelling to project and site locations.

Preferred candidate profile

1. Graduate with experience in HR, recruitment and administration, preferably in a small or mid-sized organisation.
2. Should be proactive and capable of independently handling end-to-end hiring for office, engineering, site and project-based positions.
3. Strong interpersonal and communication skills with the ability to maintain professional and positive employee relations.
4. Good working knowledge of MS Excel, Word, email communication, recruitment portals and employee record management.
5. Organised, responsible and comfortable handling a multi-functional HR and Admin role, including recruitment, travel coordination and occasional office administration.