Graduate Trainee - General Affairs (Operations)

Sumitomo Mitsui Banking Corporation (SMBC); Mumbai; On-site; INR 450,000 - 650,000; Full time

Job summary

Sumitomo Mitsui Banking Corporation (SMBC) in Mumbai, India, seeks an experienced Administrative & Facilities coordinator to oversee inventory, procurement, vendor management, and facility programs. The role ensures compliance, cost-effectiveness, and smooth operations across the organization.

You will support expat management and infrastructure projects while maintaining meticulous records. Candidates should be proficient in Excel, data analysis, and presenting insights to stakeholders, with

Qualifications

• Proficient in Excel and data analysis.
• Ability to present data clearly for decision-making.
• Detail-oriented with strong compliance/documentation skills.

Responsibilities

• Oversee inventory levels of office supplies and equipment.
• Support housekeeping, cafeteria, mailroom, and event management programs.
• Maintain accurate documentation for audits, compliance, and record management.
• Assist in records required for SEZ compliance.
• Support invoice verification and payment processing (maker level).

Skills

Excel

Data analysis

Analytical thinking

Stakeholder management

Process orientation

Problem-solving

Job description

Purpose of the Position

Responsible for overseeing all administrative functions, including inventory management, facility management, vendor management, infrastructure projects, expat management and procurement. The role ensures operational efficiency, compliance and costeffectiveness across the organization.

Job Responsibilities

• Help design and implement programs for housekeeping, cafeteria, mailroom, and event management.
• Assist in tracking inventory levels of office supplies and equipment to maintain optimal stock.
• Assist in maintaining accurate documentation for audits, compliance, and record management.
• Assist in maintaining records required for SEZ compliance
• Support invoice verification and documentation, payment processing (maker level)

Required Skills & Competencies:

• Excel Skills: Proficient in data analysis, pivot tables, lookups, etc.
• Data Presentation: Capability to present complex data in a clear, concise, and visually informative manner for decision-making.
• Analytical Thinking: Detail-oriented with the ability to analyze trends and improve operational efficiency.
• Stakeholder Management: Effective coordination and communication with internal teams and external vendors.
• Process Orientation: Strong understanding of compliance, documentation, and administrative workflows.
• Problem-Solving Skills: Ability to proactively identify issues and implement practical solutions.